Job Summary
We are seeking a detail-oriented and proactive Bookkeeper / Administrative Assistant to join our dynamic team. In this vital role, you will manage core financial recordkeeping, ensure accurate transaction processing, and support administrative functions that keep our operations running smoothly. Your expertise in accounting software and financial concepts will help us maintain precise financial records, facilitate compliance, and contribute to the overall efficiency of our organization. This position offers an exciting opportunity for a motivated individual to develop their skills in both bookkeeping and administrative support within a collaborative environment.
Responsibilities
- Maintain accurate financial records using QuickBooks, including entering journal entries and reconciling accounts.
- Perform bank reconciliations and general ledger accounting to ensure all transactions are properly recorded and balanced.
- Manage accounts payable and accounts receivable processes, including invoice processing, payment scheduling, and collections.
- Conduct balance sheet reconciliation and account analysis to verify the integrity of financial data.
- Prepare detailed financial reports, including statements and summaries aligned with GAAP (Generally Accepted Accounting Principles).
- Assist with payroll processing, tax preparation, and governmental accounting requirements as needed.
- Support budgeting activities by tracking expenses and assisting in financial planning efforts.
- Handle administrative duties such as data entry (including 10 key typing), document filing, correspondence management, and scheduling appointments.
- Collaborate with team members on technical accounting tasks involving double entry bookkeeping, journal entries, and general ledger reconciliation.
- Ensure compliance with financial policies by maintaining meticulous records of transactions and supporting documentation.
Qualifications
- Proven experience with accounting software such as QuickBooks, Xero, Sage, or similar platforms; familiarity with Quicken is a plus.
- Strong understanding of corporate accounting principles, non-profit accounting practices, governmental accounting standards, and GAAP compliance.
- Demonstrated ability in bank reconciliation, account reconciliation, balance sheet reconciliation, and general ledger accounting.
- Knowledge of financial concepts including debits & credits, journal entries, account analysis, and double entry bookkeeping.
- Experience with accounts payable/receivable management and payroll processing.
- Ability to perform detailed account analysis and produce clear financial reports.
- Excellent organizational skills with the ability to handle multiple tasks efficiently in a fast-paced environment.
- Strong attention to detail coupled with effective communication skills for collaboration across teams.
- Proficiency in 10 key typing for data entry accuracy; familiarity with government reporting requirements is advantageous. Join us if you’re eager to apply your accounting expertise while supporting administrative functions that keep our organization thriving!
Job Type: Part-time
Pay: $21.72 - $26.16 per hour
Expected hours: No less than 3 per week
Work Location: Remote
