My client is seeking a senior level Executive Assistant to support a C-suite Executive at a privately held distribution company in Tennessee.
This is a highly visible, fast-paced role. This individual will serve as a strategic right hand, helping manage the day-to-day complexity of the Executive's responsibilities across multiple departments.
The ideal candidate is aseasoned EA who is mature, highly organized, technologically strong, and comfortable operating with significant autonomy.
This role requires someone who can anticipate needs, maintain operational rhythm, and keep a busy executive on track while managing a high volume of coordination across the organization.
Key Responsibilities:
Executive Support
- Manage and prioritize Outlook inbox and calendar
- Track priorities and ensure follow-through across multiple initiatives
- Draft responses and communicate on behalf of the executive when appropriate
- Coordinate and prepare leadership meetings, agendas, and follow-ups
Travel Management
- Manage extensive travel scheduling including flights, hotels, cars, and logistics
- Coordinate both commercial travel and private aviation (liaising with pilots when needed)
- Support travel planning across multiple states weekly
Expense & Administrative Oversight
- Manage expenses using Ramp expense platform
- Oversee company Visa transactions and reporting
- Maintain organized documentation and reporting across executive activities
Internal Brand Management and Communications
- The EA will often sit in on meetings, track action items, and ensure alignment across teams.
Leadership & Brand Support
- Assist with LinkedIn presence and executive/company branding
- Coordinate communications and executive visibility
- Support leadership team travel logistics when required
Personal Support
- Light personal scheduling and logistics management.
Ideal Candidate Profile:
- 10–20 years supporting senior executives or founders
- Highly proficient in Microsoft Office (especially Outlook and Excel)
- Exceptional organizational and prioritization skills
- Comfortable managing complex schedules and high travel volume
- Strong communicator with the ability to represent the executive professionally
- Discreet, proactive, and highly dependable
