Administrative Assistant
Pay rate: $28.00/hr
Start date: ASAP
End date: 8/14/2026
Location: Fully remote (EST)
Hours: Monday-Friday 9:00-5:30pm with required 30 minute unpaid lunch break totaling 40 hours per week
Job summary:
Provide administrative support to the Director and field teams with educational events. The Administrative Assistant’s primary role is to facilitate and support the day to day responsibilities. They will achieve this goal by overseeing assigned projects or activities, coordinating daily schedules/calendar, preparing for meetings and managing travel. The Administrative Assistant will provide a high touch and agile approach to administrative duties. This role will help to effectively manage, organize ever-changing priorities, using good judgment and self-discipline. Must be comfortable working with diverse personalities in a highly complex, fast moving business environment. The ideal candidate is proactive, flexible, solution oriented and thrives under tight deadlines in a fast-paced, highly demanding work environment while exhibiting excellent customer service and professionalism in all interactions. A professional, positive, and calm demeanor is essential in managing the fast-paced environment. It is critical that this person displays a high level of professionalism and strong communication to coordinate with various senior leadership offices. This role will require interaction with internal and external stakeholders, including senior executives, Executive Leadership Team, Retailers, and Company employees at all levels.
ACCOUNTABILITIES:
• Handles/manipulates heavy calendar to include domestic and some international travel, scheduling daily meetings, senior management requests, retailer meetings, and committee meetings. Proactively manage meeting scheduling and logistics, set conference/video calls involving multiple time zones. Develop relationships with administrative staff to facilitate effective meeting planning and scheduling.
• Arrange all travel to include itineraries, agendas, visas, and travel advances. • Handles expense reporting.
• Maintain up to date appointments, requests and agendas for events on calendar. • Review all mail, non-confidential email
• Proven ability to handle confidential information with discretion.
• Works closely with Director to draft and generate appropriate correspondence required
• Develop and edit presentations and word documents as needed.
Qualifications:
• 1-3 years of previous work experience in a corporate environment providing administrative support
• Exemplary professionalism, diplomacy and discretion when handling matters of a confidential nature
• Excellent communication, writing and organizational skills
• Highly detail-oriented, while also being able to grasp the “big picture”
• Ability to proactively to anticipate needs and potential problems and take independent action as appropriate using good judgment and discretion to resolve issues
• Perform project work as requested
• Ability to work well in a collaborative environment and interact effectively with all levels of management and employees
• Results oriented with the ability to complete assignments in a timely manner
• Ability to handle multiple priorities and make clear and timely decisions
• Ability to work with minimal supervision, set goals, create and implement action plans and monitor progress towards goals
• Expert computer skills including Microsoft applications – Outlook, Word, Excel, PowerPoint
• College or university degree required
• Ability to handle a fast-paced environment, work well under pressure, problem-solve and seek excellence in execution
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Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
