Role overview

This role provides high-level administrative and project support to multiple senior executives in a fast-paced, high-growth environment. You will manage complex calendars, coordinate travel, support strategic initiatives, and help keep cross-functional work organized, aligned, and moving forward.

What you’ll do

Manage complex calendars for multiple senior executives across time zones and countries.
Coordinate domestic and international travel, including flights, hotels, ground transportation, and visa requirements.
Process expense reports accurately and in line with company guidelines.
Provide administrative support, including document management, correspondence, and presentation deck preparation.
Support offsites and special events through planning, vendor coordination, materials prep, attendee coordination, and on-site support when needed.
Support planning and execution of NYC-based events if local.
Monitor project timelines, milestones, and deliverables to help ensure timely completion.
Assist with planning, execution, and tracking of strategic initiatives led by executives.
Coordinate meetings, workshops, and presentations involving cross-functional teams.
Act as a liaison between executives and internal teams to support communication and alignment.
Coordinate with internal and external stakeholders to prioritize and schedule engagements effectively.

What you’ll need

Experience supporting multiple C-level executives or senior leaders in a fast-paced environment.
Strong calendar management, travel coordination, and expense reporting experience.
Excellent organizational skills, time management, and attention to detail.
Strong communication and interpersonal skills.
Ability to handle confidential information with discretion.
Proactive problem-solving skills and strong judgment.
Ability to work independently and collaboratively.
Proficiency with Google Workspace, Slack, and Notion.
Experience with event or offsite logistics.
Experience in project management and cross-functional coordination.

What will help you stand out

Experience in investment management, consulting, financial services, fintech, or a technology startup.
Strong strategic thinking and the ability to contribute ideas.
Positive energy, adaptability, and a strong work ethic.

AK Talent Agency

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