SAI Programs is a small, dynamic international education organization based in Sebastopol, California. For over 30 years, we have offered university, high school, and professional study abroad opportunities in Western Europe—Italy, Spain, and France—to students throughout the US and around the world. We maintain a close-knit working environment and are passionate about the transformative power of international education. Learn more at www.saiprograms.com.
Position Overview
We are seeking a detail-oriented and proactive Operations Assistant to support SAI’s Vice President of Operations. In this role, you will contribute to the smooth functioning of our organization across a range of operational areas, including administrative support, data management, meeting coordination, staff onboarding, and marketing assistance. This position offers a meaningful opportunity to deepen your technical and organizational skills while contributing to the success of a mission-driven international education organization.
Duties and Responsibilities
Administrative Support
- Provide day-to-day administrative support to the Vice President of Operations
- Assist in planning, coordinating, and executing operational projects and initiatives
- Prepare reports, summaries, presentations, and other materials as requested
- Coordinate and support meetings, including quarterly all-staff meetings and annual in-person staff gatherings
Data Management & Analysis
- Manage and synthesize various forms of data and program evaluations
- Create charts, identify trends, and present findings clearly to colleagues
Human Resources & Staff Onboarding
- Create and manage workflows for staff onboarding and preparation
- Work within Zoho People to manage and track personnel tasks
Process Improvement & Special Projects
- Assist with identifying opportunities to improve operational efficiency
- Support process documentation and continuous improvement initiatives
- Participate in special projects and operational initiatives as assigned
Website & Marketing Support
- Conduct research, collect materials, and produce content for SAI marketing materials
- Assist with running and monitoring online advertising campaigns
- Support SAI website management and maintain SAI’s presence across relevant platforms
Qualifications
Required
- Bachelor’s degree and at least 2 years of relevant experience
- Strong attention to detail and organizational skills
- Experience with data analysis, including proficiency in Microsoft Excel and/or Google Sheets
- Strong written communication skills
- Demonstrated ability to handle sensitive and confidential information with discretion and professionalism
- Genuine interest in international education and study abroad
- Ability to work independently
Preferred
- Experience with online advertising platforms (e.g., Google Ads)
- Familiarity with Zoho People or similar HR/operations software
- Experience with Wordpress
Other Information
- Includes medical, dental and vision plan + life insurance, paid holidays and vacations.
- Office hours: M - Th 8:30am - 5:00pm & Friday 8:30am - 3:00pm.
- The position is fully remote, and requires candidate to have a dedicated workspace
- Salary range: $45,000 - $50,000 per year
To apply, please submit a resume and cover letter.
Job Type: Full-time
Pay: $45,000.00 - $50,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- In what US state do you live?
Education:
Experience:
- relevant: 1 year (Preferred)
Work Location: Remote
