Job Description
Bilingual Operations Assistant – Hiring Department
At Omatochi, we believe seniors should have the choice to age at home when possible. Our Hiring Department plays a key role in ensuring candidates across the organization move smoothly through recruitment, compliance, and onboarding so operational and business needs are met efficiently and accurately.
We are seeking a reliable and detail-oriented Operations Assistant to support the Hiring Department. This role provides operational and administrative support across multiple stages of the hiring process and works closely with hiring leadership to keep workflows organized, compliant, and moving forward.
Responsibilities
Hiring & Candidate Support
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Assist with interview coordination and candidate communication
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Support reference requests, document collection, and applicant follow-ups
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Maintain and update candidate records across internal trackers and external platforms or systems
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Communicate timelines, next steps, and requirements clearly to applicants and internal teams.
Compliance & Pre-Employment Screening Support
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Assist with tracking required pre-employment compliance steps
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Monitor completion status of screenings in process
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Support follow-up and documentation related to compliance requirements
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Help ensure candidates meet clearance requirements prior to onboarding
Onboarding Support
Administrative & Operational Support
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Maintain internal trackers and ensure data accuracy
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Support reporting and basic hiring metrics
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Assist with organizing workflows, files, and documentation
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Provide general operational support to the Hiring and Operations team on projects and tasks as assigned
Requirements
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Bilingual (English/Spanish)
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Strong organizational and time-management skills
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Clear written and verbal communication skills
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Ability to manage multiple priorities in a fast-paced environment
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High attention to detail and comfort working with tracking tools and data
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Proficiency in Microsoft Office Suite and willingness to learn new systems
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Ability to handle confidential information with discretion
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Dependable, collaborative, and adaptable
Compensation
$20-22 hour to start - based on experience.
About Us
Omatochi is a home care agency dedicated to helping advanced-age adults transition smoothly into a supportive and dignified stage of senior living. Through exceptional in-home care, thoughtful use of technology, and a family-centered approach, we provide peace of mind to clients and their families.
Omatochi is an equal opportunity employer and prohibits discrimination or harassment of any kind without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
