Job Description

Bilingual Operations Assistant – Hiring Department

At Omatochi, we believe seniors should have the choice to age at home when possible. Our Hiring Department plays a key role in ensuring candidates across the organization move smoothly through recruitment, compliance, and onboarding so operational and business needs are met efficiently and accurately.

We are seeking a reliable and detail-oriented Operations Assistant to support the Hiring Department. This role provides operational and administrative support across multiple stages of the hiring process and works closely with hiring leadership to keep workflows organized, compliant, and moving forward.

Responsibilities

Hiring & Candidate Support

Assist with interview coordination and candidate communication
Support reference requests, document collection, and applicant follow-ups
Maintain and update candidate records across internal trackers and external platforms or systems
Communicate timelines, next steps, and requirements clearly to applicants and internal teams.

Compliance & Pre-Employment Screening Support

Assist with tracking required pre-employment compliance steps
Monitor completion status of screenings in process
Support follow-up and documentation related to compliance requirements
Help ensure candidates meet clearance requirements prior to onboarding

Onboarding Support

Assist with onboarding preparation and scheduling coordination
Support pre-onboarding communications with candidates/team

Administrative & Operational Support

Maintain internal trackers and ensure data accuracy
Support reporting and basic hiring metrics
Assist with organizing workflows, files, and documentation
Provide general operational support to the Hiring and Operations team on projects and tasks as assigned

Requirements

Bilingual (English/Spanish)
Strong organizational and time-management skills
Clear written and verbal communication skills
Ability to manage multiple priorities in a fast-paced environment
High attention to detail and comfort working with tracking tools and data
Proficiency in Microsoft Office Suite and willingness to learn new systems
Ability to handle confidential information with discretion
Dependable, collaborative, and adaptable

Compensation

$20-22 hour to start - based on experience.

About Us

Omatochi is a home care agency dedicated to helping advanced-age adults transition smoothly into a supportive and dignified stage of senior living. Through exceptional in-home care, thoughtful use of technology, and a family-centered approach, we provide peace of mind to clients and their families.

Omatochi is an equal opportunity employer and prohibits discrimination or harassment of any kind without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Omatochi

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Bilingual Operations Assistant - Hiring Department