Description
We are committed to building a workplace where everyone feels heard and respected, and extending our culture of care so that every individual can reach their full potential. We want you to have a sense of belonging and feel valued for your contributions and the perspectives you bring.
Summary:
The Administrative Assistant I – Fleet supports the Fleet & Equipment team and Operations Manager - Fleet & Logistics - Solar.
Requirements:
- Reviews equipment repair logs and quotes.
- Works closely with site Logistics Administrators to ensure all Purchase Order requests are submitted.
- Ensures accuracy of forms and ensures inspections are requested as needed.
- Obtains and documents compliance for equipment.
- Interprets, organizes, executes, and coordinates projects as assigned by the supervisor.
- Manages Company’s DOT documentation systems related to equipment, including updating and saving information to Company’s intranet and accounting systems.
- Creates and updates extensive spreadsheets and documents for transferring titles and tracking process statuses.
- Conducts weekly audits for fleet repair invoices and quotes and escalates issues to Operations Manager.
- Interacts internally and with Customers/Vendors to resolve title issues.
- Attends work regularly and punctually, as scheduled or expected.
- Complies with Employee Handbook, Code of Conduct, and Company Policies & Procedures.
- Presents, supports, and leads-by-example with a safety and quality-oriented attitude.
- Stays current with professional and industry best practices.
- Follows any other job-related duties/functions requested by the supervisor or onsite supervisors.
- Responds to requests via emails and multi-line telephone and issue Purchase Orders as needed.
Safety:
- Follows safety and security procedures and determines appropriate action. Reports potentially unsafe conditions and uses materials and equipment properly.
Qualifications:
- High school diploma or GED/Required.
- Associate’s Degree, preferred.
- 2+ years of office or administrative work experience, required
- Valid Driver’s License, required.
- Strong interpersonal, customer service, and communication skills to interface with the Clients, Employees, Vendors, and all levels of RES Management.
- Ability to work proactively, prioritize, multi-task, and work independently.
- Possesses a valid driver’s license and be eligible for company vehicle insurance coverage to travel to the local tax office occasionally, the Department of Motor Vehicle office, or delivery locations for mail-in Company vehicles.
- Demonstrates professional assertiveness with the ability to recognize issues requiring action.
- MS Office: Intermediate skills in MS Office (Word, Excel, PowerPoint, Project) and MS Outlook; ability to manage multiple calendars in Outlook. Excel skills to include: Data sorting and validation, formatting, charts, graphs, and bars, pivot tables, VLOOKUP, COUNTIF, SUMIF, filtering information to provide quality data, creating macros to automate common tasks, managing large amounts of data.
- Ability to handle details, access to information, and conversations that may be highly sensitive in strict confidence and a professional manner.
- Ability to perform duties with close attention to detail.
- Ability to handle tight deadlines and last-minute changes in a fast-paced environment with multiple stakeholders.
- Ability to solve practical problems and deal with variables in situations with limited standardization.
- Ability to adapt to a customer service focus, anticipate needs, and solve problems independently.
- Excellent communication skills with a customer service focus and ability to communicate effectively with all levels.
- Possesses strong interpersonal skills.
- Ability to act with limited oversight on day-to-day responsibilities, balance multiple priorities, and appropriately seek information and solve problems within the scope of work; comfortable taking ownership of personal stretch assignments outside of daily duties.
- Functional competencies include attention to detail, communication, customer focus, teamwork, and prioritization.
Anticipated base salary range: $20.00 - $25.00
The final agreed upon compensation is based on individual education, qualifications, experience, and work location. This position is bonus eligible.
RES offers benefits that are effective first day of employment. These benefits include the following:
- Medical, Dental and Vision
- Health Savings Account with employer contribution
- Flexible Spending Accounts
- 4x pay Basic Life and Voluntary Life
- Short and Long Term Disability
- Accident, Hospital, and Critical Illness
- 401 (k) plan with 6% company match
- 4 weeks Paid Time Off (PTO) and 10 Paid Holidays
- Tuition Reimbursement and Green Car Reimbursement
- Volunteer and Charity Matching
- Paid Parental Leave and Paid Sabbatical Leave
- Employee Referral Bonus
- Employee Discounts and Wellness programs
- Wellness Reimbursement
Physical requirements and environment:
The work environment and physical demands characteristics are representative of those the employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Rarely: Climbing, Crouching, Kneeling, Pulling (5-15lbs), Pushing (5-15lbs), Lifting (5-15lbs), Stooping is required.
Occasionally: Carrying (5-15lbs), Gripping, Handling, Pinching, Walking is required.
Frequently: Standing is required.
Constantly: Reading, Grasping, Hearing, Reaching, Vision, Repetitive Motion, Sitting is required.
Not present in the working environment is vibration.
Rarely exposed to extreme cold, extreme heat, humidity, wet in the working environment.
Occasionally exposed to noise and hazards in the work environment.
We maintain a drug-free workplace. Candidates will be required to pass a pre-employment background investigation and drug test as a condition of employment.
RES is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
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