Virtual Assistant to the Founder & CEO

EC Group • Full-time • $45k / month • 10h ago

Job Specification: Virtual Assistant to the Founder & CEO

Reports to: Founder & CEO (Seth Mayiza)
Location: Remote – Philippines
Contract: Full-time, 4 Days On / 4 Days Off (12-hour shifts)
Shift Patterns:

Day Shift: 4:00 AM – 4:00 PM (PH Time)
Compensation:
₱45,000 per month + performance bonuses
Start: Immediate

1. Job Purpose

The Virtual Assistant (VA) will directly support the Founder & CEO in managing daily operations, sales outreach, marketing execution, and administrative tasks. This role is designed for someone with high stamina, excellent organisational skills, and the ability to work under pressure in a fast-scaling global company.

The VA will ensure that sales pipelines, outreach campaigns, financial dashboards, and content schedules are consistently maintained while freeing the CEO to focus on leadership, revenue, and investor relations.

2. Work Schedule

4 days on, 4 days off rotation.
Each shift is 12 hours long (choose either day or night pattern).
Flexibility required to overlap with UK working hours for critical meetings.

3. Key ResponsibilitiesA. Executive Support

Manage the CEO’s daily calendar and schedule meetings.
Prepare a Daily Brief with revenue, targets, meetings, and priorities.
Draft, proofread, and manage emails on behalf of the CEO.
Record meeting minutes and track follow-up actions.
Handle travel bookings and personal admin to maximise CEO focus.

B. Sales & Outreach Support

Run daily email and LinkedIn outreach campaigns (5,000+ per day).
Book qualified meetings for Seth and the sales team.
Update CRM systems with pipeline progress.
Research prospects (brands, agencies, councils, celebrities).
Report daily on meetings booked and outreach numbers.

C. Marketing & Content Support

Post and schedule content across social platforms (LinkedIn, TikTok, Instagram, YouTube).
Repurpose long-form content into reels and shorts.
Support in creating pitch decks, case studies, and proposals.
Check client social accounts for errors or failed posts.
Collect and report analytics (followers, views, engagement).

D. Operations & Admin

Maintain daily revenue and expense trackers (cash flow updates).
Keep dashboards updated with 100% accuracy.
Organise and file contracts, proposals, onboarding docs.
Chase invoices and payments daily.
Manage staff and client onboarding workflows.
Handle repetitive admin (data entry, reporting, scheduling).

E. Reporting

Create a Weekly Presentation for the wider team
Deliver an End-of-Day Wrap Report including:
Revenue achieved
Meetings booked
Outreach results
Key team performance notes
Tomorrow’s priorities

4. Skills & Experience Required

Previous experience as a VA, EA, or Operations Assistant (minimum 2–3 years).
Excellent English communication (written and spoken).
Skilled in CRM tools, outreach systems (SmartReach/Instantly), and productivity platforms (Slack, Trello, Notion, Google Suite).
Strong grasp of social media scheduling and content repurposing.
Comfortable handling financial/admin tasks.
Proactive, detail-oriented, and resilient — able to anticipate CEO’s needs.
Able to work 12-hour shifts with sustained performance.

5. Key Performance Indicators (KPIs)

Outreach volume and meetings booked per shift.
Daily briefs and wrap reports delivered on time.
CEO’s calendar fully managed and error-free.
Revenue dashboard accuracy at 100%.
Consistent daily content posted across social platforms.
Client and internal admin tasks completed within deadlines.

6. What We’re Looking For

A high-performance individual who thrives in long-shift, high-output environments.
Someone ambitious who wants to grow with EC Group.
A proactive executor who takes ownership and solves problems.
A team player, able to coordinate across sales, marketing, and operations.
A professional who thrives in the fast-paced environment of a scaling global company.

7. Compensation & Benefits

₱45,000 per month
Performance bonuses based on targets (sales meetings booked, revenue supported).
Long-term career growth within EC Group’s global operations.
Flexible 4 days on / 3 days off rotation.
Work-from-home setup.

Job Type: Full-time

Pay: From $45,000.00 per month

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