Job Description:
The Administrative Coordinator is responsible for the coordination of various administrative functions for a designated area or leader(s) in a time sensitive, accurate, and confidential nature. Primary responsibilities include task tracking, organization of data, calendar management, correspondence, travel/expense management, response to inquiries and requests, meeting management, and support of local facility needs.
Join Our Internal Travel Team as an Administrative Coordinator – iFlex
Intermountain Health’s iFlex Internal Travel Agency is seeking a highly organized and proactive Administrative Coordinator – iFlex Internal Travel Team to provide advanced administrative support across multiple departments, leaders, and locations. This dynamic role supports enterprise‑wide operations and plays a key role in ensuring smooth, efficient, and professional administrative workflows throughout the system.
As part of Intermountain Health’s iFlex Internal Travel Team, the Administrative Coordinator provides specialized administrative and clerical support that may include confidential information, multi‑leader coordination, and department‑spanning responsibilities.
This role supports multiple sites and functions and may be assigned projects of moderate scope and complexity.
iFlex administrative positions operate with limited supervision, using strong judgment, initiative, and adaptability across different facilities and work environments.
- Provide comprehensive administrative support, assisting leaders in planning, organizing, and executing daily operations
- Greet and assist visitors, screen incoming calls, respond to routine inquiries, and direct communication appropriately
- Distribute paperwork, explain processes, and assist patients, employees, and internal partners
- Collect data from multiple sources; prepare reports, documents, spreadsheets, presentations, and correspondence
- Enter and manage data in databases; maintain accurate records, charts, and department resources
- Assist with financial tracking, budget support, or analysis as needed
- Create professional business documents (memos, reports, letters) using correct grammar and formatting
- Prepare, sort, and distribute mail
- Maintain office equipment and coordinate service or repairs
- Manage and prioritize multiple leaders’ calendars; coordinate meetings, appointments, and travel itineraries
- Support meetings by scheduling rooms, preparing agendas, arranging technology, handling catering, and recording minutes
- Maintain office supply inventory and ensure adequate stock levels
- Research issues, gather information, develop solutions, and make recommendations
- Handle sensitive situations with professionalism, discretion, and exceptional customer service
- May perform medical transcription for clinical staff
- May act as timekeeper and support payroll processes
- May assist with billing, purchasing, and accounts payable
- May assist with applicant screening and new employee onboarding
- Two years of experience with advanced computer skills, including:
- complex formatting
- mail merge
- formulas
- charts/graphs
- data manipulation
- reports and presentations
- Two years of office, clerical, or customer service experience with data entry responsibilities
- Experience coordinating projects
- Strong interpersonal, verbal, and written communication skills
- Proficiency in spelling, grammar, and professional business writing
- Basic math skills
- Post‑secondary education (college or trade courses) in business or computer-related fields
- Leadership or team‑lead experience
- Experience in a healthcare environment
- Medical terminology knowledge
- Three years of medical transcription experience
Physical Requirements
- Ongoing need for employee to see and read information, labels, documents, monitors, identify equipment and supplies, and be able to assess customer needs.
- Frequent interactions with providers, colleagues, customers, patients/clients and visitors that require employee to verbally communicate as well as hear and understand spoken information, needs, and issues quickly and accurately.
- Manual dexterity of hands and fingers to manipulate complex and delicate supplies and equipment with precision and accuracy. This includes frequent computer use for typing, accessing needed information, etc.
- For roles requiring driving: Expected to drive a vehicle which requires sitting, seeing and reading signs, traffic signals, and other vehicles.
Location:
Transformation Center
Work City:
Murray
Work State:
Utah
Scheduled Weekly Hours:
24
The hourly range for this position is listed below. Actual hourly rate dependent upon experience.
$21.84 - $33.23
We care about your well-being – mind, body, and spirit – which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.
Learn more about our comprehensive benefits package here.
Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
At Intermountain Health, we use the artificial intelligence ("AI") platform, HiredScore to improve your job application experience. HiredScore helps match your skills and experiences to the best jobs for you. While HiredScore assists in reviewing applications, all final decisions are made by Intermountain personnel to ensure fairness. We protect your privacy and follow strict data protection rules. Your information is safe and used only for recruitment. Thank you for considering a career with us and experiencing our AI-enhanced recruitment process.
All positions subject to close without notice.
