Join BHS Connect – Transforming Healthcare with Technology
Interested in technology and the future of healthcare? We are a growing healthcare technology services company looking for a senior-level Executive Assistant to support two executive partners.
We are looking for more than a traditional EA. We need a Systematizer and Stabilizer—someone who loves creating order out of chaos, helping design the processes that keep us running, and acting as the bridge between high-level vision and on-the-ground execution.
This is a high-impact seat for a calm, highly capable operator who enjoys supporting existing frameworks, ensuring quality, and designing the logistics that allow the executives to focus on growth.
About the Role
You will take visionary ideas and translate them into actionable plans, and you will take detailed research and synthesize it into executive summaries.
If you love turning complexity into clarity—without needing a spotlight—you’ll thrive here. Because the executives are naturally focused on the abstract, you will be the one ensuring the physical and digital realities of their work are organized, functioning, and high-quality.
What You’ll Do
The "Translator" & Communication Bridge
- Bridge the Gap: Translate "big picture" ideas into the specific details and summarize detailed research into the bottom-line overviews.
- Information Management: Vet incoming information. Determine what requires immediate visionary attention versus what requires detailed analysis, and route it to the right partner.
- Drafting & Editing: Draft communications with a crisp, professional voice, ensuring "vague" ideas are made concrete before they reach the team.
Systematizing & Operating Rhythm
· Design the Logistics: You will serve as the executive’s strategic leverage—owning the operating rhythm of their calendar, communications, and priority execution. You’ll start with core EA responsibilities and quickly expand into project leadership, cross-functional coordination, and operating system improvement.
- Project Management: Build the "railroad tracks" for projects. When a new idea is generated, you create the timeline, the milestones, and the accountability chart to ensure it actually happens.
- Consistency: Serve as the "consistency guard," ensuring that new innovations don't break existing successful protocols.
Stabilization & Risk Management
- Protect the Routine: While the partners may chase new ideas or deep-dive into research, you ensure routine administrative and operational tasks never drop.
- Risk Mitigation: Serve as the anchor. When the team wants to move fast, you ensure the necessary boxes are checked and the foundation is stable.
Hands-on Logistics & Tech
- Tool & Tech Management: Act as the primary owner for office systems, software tools, and digital file structures. You are the one who ensures the "things" (digital primarily) actually work.
- Quality Control: Perform the final "hands-on" quality check on deliverables and presentations, ensuring they are polished and client-ready.
Day to Day:
- Coordinate meetings end-to-end: agendas, pre-reads, attendee confirmations, notes, and action-item tracking.
- Run travel planning and logistics as needed (itineraries, changes, contingencies).
- Serve as a trusted point of contact for internal leaders, clients, and partners—warm, clear, and appropriately assertive.
- Ensure “no surprises” by proactively surfacing risks, deadlines, and decisions needed.
- Build and maintain a predictable cadence (e.g., daily/weekly syncs, weekly priority review, monthly scorecards, quarterly planning support).
- Track priorities and commitments across stakeholders; keep owners and due dates visible.
- Create lightweight systems: templates, checklists, SOPs, and meeting workflows that scale.
- Coordinate and/or lead projects across teams (ops, client success, compliance, finance, IT), keeping timelines, deliverables, and status updates moving.
- Maintain project dashboards
- Top priorities don’t stall—projects show steady progress with owners, timelines, and accountability.
Ideal Background & Skills
Must-Have
- 6–10+ years supporting senior executives, ideally with experience supporting two executives simultaneously.
- Process Design Experience: A portfolio of systems, SOPs, or workflows you created from scratch (not just systems you maintained).
- Strong Technical Aptitude: You are comfortable using and setting up modern office tech (Zoom, Google Workspace, Microsoft 365, Hubspot, ChatGPT, Project Management tools).
- The "Translator" Skillset: Proven ability to synthesize complex data for one audience and expand on big ideas for another.
- Excellent written communication: clear, concise, and professional.
- High judgment, discretion, and emotional maturity (confidentiality is non-negotiable).
- Proven ability to run complex scheduling and keep multiple work streams moving without constant direction.
Who You Are
- Finisher: You naturally finish what others start. You hate leaving things open-ended.
- Systematizer: If you see a repetitive task, you instinctively build a process or checklist for it. You bring structure to unstructured environments.
- Stabilizer: You don't need constant change to be happy. You take pride in consistency, reliability, and keeping the "trains running on time" while others innovate.
- Translator: You understand that different people need different information. You know when to give the bullet points and when to provide the white paper.
- Proactive: you see around corners and prevent problems before they land.
- Low-ego, high-ownership: you don’t need credit, but you do need things done right.
- Systems-minded: you naturally create repeatability, clarity, and organization.
- Calm under pressure: you stabilize momentum when the pace increases.
- Growth-oriented: you want a path where your role expands in responsibility and impact.
BHS is an equal opportunity employer committed to hiring a diverse workforce at all levels of the organization thereby creating a culture that allows us to better serve our clientele, our employees and our communities. We value and encourage the contributions of our employees and strive to create an environment where everyone can reach their full potential and drive outstanding results. All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, veteran status, gender identity or expression, or any other basis protected by local, state, or federal law. This policy applies with regard to all aspects of one’s employment, including hiring, transfer, promotion, compensation, eligibility for benefits, and termination.
Job Type: Full-time
Pay: $52,000.00 - $73,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Vision insurance
Education:
Experience:
- Executive Assistant: 4 years (Required)
- Working Remotely: 2 years (Required)
Work Location: Remote
