Administrative Assistant (Contract)
Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.
Summary
This position offers an exceptional opportunity to provide high-level administrative support to senior leadership while working at the forefront of innovative AI research. The role demands a sophisticated professional who can seamlessly manage complex administrative functions with precision and discretion. Working primarily to support an individual manager and secondarily for a broader group, this position requires someone who thrives in a dynamic environment where priorities shift rapidly and attention to detail is paramount. The successful candidate will serve as a trusted partner to leadership, ensuring smooth operations across scheduling, travel coordination, event management, and various departmental functions while maintaining the highest standards of professionalism and confidentiality.
Job Responsibilities
- Manage complex calendars and scheduling for executive-level leadership
- Coordinate comprehensive travel arrangements including logistics and itineraries
- Organize and facilitate meetings and events for the department
- Coordinate department financial operations including expense tracking and budget monitoring
- Support personnel operations and administrative processes
- Manage facility operations and related administrative needs
- Complete special projects as assigned with minimal supervision
- Monitor and process VISA applications and related documentation
- Maintain organized systems for tracking departmental activities and commitments
Requirements
- Prior experience supporting executive or GM level individuals
- Demonstrated experience with VISA applications and international travel coordination
- Background in monitoring travel and expense management
- Experience with financial management and budget tracking
- Advanced technical proficiency in Microsoft productivity tools including Excel, PowerPoint, and Word
- Expert calendar management and scheduling coordination abilities
- Strong organizational skills with ability to prioritize multiple competing demands
- Excellent written and verbal communication skills
- High level of discretion and ability to handle confidential information
- Proactive problem-solving capabilities and resourcefulness
- Adaptability and growth mindset to navigate changing priorities
- Strong attention to detail and accuracy in all work products
- Ability to work independently with minimal supervision
Additional Details
- Location: Remote
- Duration: 5 months
- Pay Range*: $21 - $24 per hour
- Weekly Schedule: 40 hours
- Job Status: Non-Exempt
- Application Deadline: Apply within 72 hours of the posting date to ensure consideration.
This Role Is Eligible For The Following Benefits
- Medical, dental & vision
- Hospital plans
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
- Company paid short and long-term disability
- Health & Dependent Care Spending Accounts (HSA & DCFSA)
- Employee Assistance Program
- Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave
Benefits are subject to change and may be subject to specific elections, plan, or program terms.
AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email accommodation@allegisglobalsolutions.com for other accommodation options.
In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.
Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.
- We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
