Administrative Assistant (Contract)
Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.
Summary
This position provides comprehensive administrative support to three leaders within a dynamic public sector organization. The role requires a highly organized professional who can independently manage complex schedules, coordinate logistics, and handle multiple priorities simultaneously in a fully remote environment. This individual will serve as a critical operational partner, ensuring seamless day-to-day operations through calendar management, travel coordination, expense processing, and event support. The position demands exceptional attention to detail, strong communication skills, and the ability to navigate ambiguity while maintaining professionalism when interacting with senior leadership and external stakeholders. Success in this role requires someone who can proactively anticipate needs, exercise sound judgment, and maintain confidentiality while managing sensitive information.
Job Responsibilities
- Manage complex calendars and schedules for three leaders, including coordinating meetings and resolving scheduling conflicts
- Coordinate all travel arrangements, including booking flights, accommodations, and ground transportation
- Process expense reports accurately and in a timely manner
- Arrange meeting logistics, including booking conference rooms and coordinating catering services
- Create and process purchase orders for team supplies and equipment
- Provide event support for town halls, customer visits, and other organizational gatherings
- Serve as a primary point of contact for internal and external stakeholders
- Coordinate cross-functional meetings and ensure appropriate preparation materials are distributed
- Maintain organized systems for tracking administrative tasks and deliverables
- Complete special projects and ad hoc assignments as needed
Requirements
- Minimum 4 years of hands-on experience with Microsoft Office 365 suite
- Minimum 2 to 4 years of administrative support experience
- Proven track record of supporting multiple leaders or executives simultaneously
- Experience coordinating complex calendars and managing competing priorities
- Background in travel coordination and expense management
- Demonstrated experience with event planning and logistics support
- Advanced organizational and prioritization abilities
- Proficiency in Microsoft Office 365, including Outlook, Teams, Excel, and PowerPoint
- Exceptional attention to detail in managing schedules, logistics, and administrative tasks
- Strong written and verbal communication skills
- Ability to work independently and self-direct in a remote environment
- Excellent time management and multitasking capabilities
- Professional demeanor when interacting with senior leadership
- Problem-solving skills and ability to manage ambiguity
- Discretion and ability to handle confidential information
- Proactive approach to anticipating needs and resolving issues
Additional Details
- Location: Remote
- Duration: 6 months
- Pay Range*: $24 - $27 per hour
- Weekly Schedule: 40 hours
- Job Status: Non-Exempt
- Application Deadline: Apply within 72 hours of the posting date to ensure consideration.
This Role Is Eligible For The Following Benefits
- Medical, dental & vision
- Hospital plans
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
- Company paid short and long-term disability
- Health & Dependent Care Spending Accounts (HSA & DCFSA)
- Employee Assistance Program
- Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave
Benefits are subject to change and may be subject to specific elections, plan, or program terms.
AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email accommodation@allegisglobalsolutions.com for other accommodation options.
In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.
Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.
- We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
