Executive Administrative Assistant (Contract)
Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.
Summary
This position offers a unique opportunity to provide high-level administrative support at the intersection of human resources and engineering operations. Working remotely with core business hours, you will serve as a critical liaison between HR leadership and engineering client teams, managing complex calendars and coordinating cross-functional initiatives. This role goes beyond traditional executive support by offering exposure to business management functions and cutting-edge technology initiatives. You will be instrumental in ensuring seamless operations for senior leadership while gaining valuable experience in strategic project coordination and stakeholder management across multiple organizational levels.
Job Responsibilities
- Manage complex executive calendars with a high degree of accuracy and attention to detail, accounting for 60-70% of daily activities
- Serve as primary liaison between HR leadership, engineering client teams, and executive administrative support groups
- Coordinate and facilitate meetings, ensuring proper preparation and follow-through on action items
- Partner with leadership on various projects and strategic initiatives
- Handle diverse administrative tasks and special assignments as they arise
- Proactively anticipate scheduling conflicts and resolve them independently
- Maintain confidentiality when handling sensitive information and communications
- Support team operations by coordinating resources and communications across departments
Requirements
- Minimum 2 years of executive-level calendar management experience
- Prior experience supporting VP or GM-level executives required
- Minimum 12-18 months of availability for assignment duration
- Previous experience in technology or engineering environments preferred
- Background supporting Microsoft executives is highly desirable but not required
- Advanced executive calendar management and scheduling coordination
- Strong communication skills for interacting with VP and GM-level executives
- Ability to work proactively and independently with minimal supervision
- Excellent organizational skills and attention to detail
- Proficiency in managing competing priorities in a fast-paced environment
- Strong interpersonal skills for building relationships with high-level stakeholders
- Problem-solving abilities and sound judgment in decision-making
- Adaptability and flexibility in handling changing priorities
Additional Details
- Location: Remote
- Duration: 5 months
- Pay Range*: $24.50 - $28 per hour
- Weekly Schedule: 40 hours
- Job Status: Non-Exempt
- Application Deadline: Apply within 72 hours of the posting date to ensure consideration.
This Role Is Eligible For The Following Benefits
- Medical, dental & vision
- Hospital plans
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
- Company paid short and long-term disability
- Health & Dependent Care Spending Accounts (HSA & DCFSA)
- Employee Assistance Program
- Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave
Benefits are subject to change and may be subject to specific elections, plan, or program terms.
AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email accommodation@allegisglobalsolutions.com for other accommodation options.
In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.
Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.
- We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
