Executive Administrative Assistant (Contract)

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Summary

This position provides critical administrative support to a dynamic team focused on engaging with high-growth startups in the artificial intelligence space. The successful candidate will serve as a key operational partner, managing complex scheduling demands, coordinating cross-functional activities, and ensuring seamless execution of business rhythms. This role requires exceptional organizational abilities and the capacity to thrive in a fast-paced environment where priorities shift rapidly. The individual will act as a central point of coordination, facilitating communication across multiple time zones and stakeholder groups while maintaining confidentiality and professionalism. Strong judgment and the ability to work autonomously are essential, as this position demands proactive problem-solving and the capacity to anticipate needs before they arise.

Job Responsibilities

Manage complex calendar scheduling, including prioritizing meetings and blocking time for strategic activities
Coordinate travel arrangements and process expense reports with accuracy and timeliness
Oversee budget tracking and maintain financial documentation
Prepare and distribute correspondence, reports, memos, and other business documents
Organize and maintain records management systems while ensuring confidentiality of sensitive information
Open, sort, and distribute incoming correspondence including emails and other communications
Order supplies and perform general office duties to support team operations
Establish and maintain rhythm of business for team meetings and operational planning sessions
Facilitate cross-regional communication and collaboration across different territories
Coordinate scheduling across multiple time zones and stakeholder groups

Requirements

2-4 years of administrative support experience required
Previous experience with Microsoft Office applications including Word, Excel, and PowerPoint
High school diploma or GED required
Advanced prioritization and time management capabilities across multiple workstreams
Exceptional cross-territory communication and collaboration abilities
Strong proficiency in Outlook and Excel with ability to navigate complex tool environments
Excellent verbal and written communication skills
Superior organizational skills with keen attention to detail
Ability to maintain confidentiality and handle sensitive information appropriately
Strong customer service orientation and interpersonal skills
Capacity to work independently with minimal supervision
Proactive problem-solving and ability to anticipate needs
Multi-tasking abilities in fast-paced, dynamic environments

Additional Details

Location: Remote
Duration: 7 months
Pay Range*: $28.50 - $32 per hour
Weekly Schedule: 40 hours
Job Status: Non-Exempt
Application Deadline: Apply within 72 hours of the posting date to ensure consideration.

This Role Is Eligible For The Following Benefits

Medical, dental & vision
Hospital plans
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
Company paid short and long-term disability
Health & Dependent Care Spending Accounts (HSA & DCFSA)
Employee Assistance Program
Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave

Benefits are subject to change and may be subject to specific elections, plan, or program terms.

AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email accommodation@allegisglobalsolutions.com for other accommodation options.

In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.

We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

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Executive Administrative Assistant (contract)