Executive Assistant (Remote — Colombia)
100% Remote Full-Time Based in Colombia Immediate Start
MONTHLY SALARY (USD)
$800 USD
per month
MONTHLY SALARY (COP)
$3,000,000
Colombian pesos / mes
We are looking to hire immediately — qualified candidates will be contacted for interviews right away.
ABOUT THE ROLE
We’re a growing construction and real estate company, and we’re looking for a reliable, detail-
oriented assistant to help keep things running smoothly behind the scenes. Your job is simple at
its core: take the day-to-day off the owner’s plate so they can stay focused on growing the
business.
You’ll work fully remote, on a consistent schedule, with clear processes already in place. If
you’re someone who likes staying organized, keeping things moving, and being the person
others can count on — this role is a great fit.
PRIMARY TOOLS
Gmail Go High Level CRM BuilderTrend Google Drive Google Sheets Google Docs
Zoom Fixer.ai
WHAT YOU’LL OWN
– Manage and triage the owner’s Gmail inbox daily — sort, flag, archive, and send follow-
ups
– Monitor and respond to real estate tenant and client inquiries via phone and email
– Upload receipts and vendor invoices to BuilderTrend and verify project managers can
access them
– Join the Monday 8AM pipeline sync and log all updates accurately into Go High Level
CRM
– Attend weekly OAC meetings (Owner / Architect / Contractor) and produce clean,
distributed meeting notes within 24 hours
– Document weekly operations meetings in real time and track all action items through
completion
– Review recorded Zoom calls and extract decisions, action items, and commitments
– Manage the full bid setup process — from project intake to subcontractor outreach and
bond coordination
– Handle lease renewals, tenant communications, and log all activity for real estate holdings
– Download and organize monthly financial documents and manage broker application
submissions
– Maintain the master vendor list, track insurance certificates, onboard new vendors, and
flag overdue invoices
– Act as a thought partner — research options, identify repetitive tasks for automation, and
bring efficiency ideas forward
REQUIREMENTS
– Strong English language skills — written and spoken fluency is required, as you will
communicate directly with clients, vendors, and the owner daily
– Minimum 1 year of experience in a telecommunications role or as an
executive/administrative assistant
– Highly organized with a strong ability to manage multiple workflows simultaneously
– Comfortable working independently in a remote environment with minimal supervision
– Tech-savvy and able to learn new tools quickly — bonus if you’ve used Go High Level,
BuilderTrend, or similar platforms
– Proactive mindset — you flag problems before they become fires and bring solutions, not
just questions
– Interest in AI and automation tools, and excitement to help identify ways to streamline
operations
– Formal education is not required but is always welcome
SOPS YOU’LL FOLLOW
SOP-01
Email triage & filing
SOP-02
Tenant & client inquiries
SOP-03
Invoice upload to BuilderTrend
SOP-04
Monday CRM pipeline sync
SOP-05
OAC meeting notes
SOP-06
Ops meeting notes
SOP-07
Zoom call review
SOP-08
Bidding & subcontractor mgmt
SOP-09
Lease management
SOP-10
Financial docs & applications
SOP-11
Vendor management
SOP-12
Thought partnership
HOW TO APPLY
To apply, please send your resume, a brief introduction about yourself, and 2–3 sentences on
why this role is a great fit for you. Applications that demonstrate attention to detail will stand out.
We are hiring immediately and will be in touch with qualified candidates right away.
Idioma:
Lugar de trabajo: Empleo remoto
