Executive Assistant (Remote — Colombia)

100% Remote Full-Time Based in Colombia Immediate Start

MONTHLY SALARY (USD)

$800 USD

per month

MONTHLY SALARY (COP)

$3,000,000

Colombian pesos / mes

We are looking to hire immediately — qualified candidates will be contacted for interviews right away.

ABOUT THE ROLE

We’re a growing construction and real estate company, and we’re looking for a reliable, detail-

oriented assistant to help keep things running smoothly behind the scenes. Your job is simple at

its core: take the day-to-day off the owner’s plate so they can stay focused on growing the

business.

You’ll work fully remote, on a consistent schedule, with clear processes already in place. If

you’re someone who likes staying organized, keeping things moving, and being the person

others can count on — this role is a great fit.

PRIMARY TOOLS

Gmail Go High Level CRM BuilderTrend Google Drive Google Sheets Google Docs

Zoom Fixer.ai

WHAT YOU’LL OWN

– Manage and triage the owner’s Gmail inbox daily — sort, flag, archive, and send follow-

ups

– Monitor and respond to real estate tenant and client inquiries via phone and email

– Upload receipts and vendor invoices to BuilderTrend and verify project managers can

access them

– Join the Monday 8AM pipeline sync and log all updates accurately into Go High Level

CRM

– Attend weekly OAC meetings (Owner / Architect / Contractor) and produce clean,

distributed meeting notes within 24 hours

– Document weekly operations meetings in real time and track all action items through

completion

– Review recorded Zoom calls and extract decisions, action items, and commitments

– Manage the full bid setup process — from project intake to subcontractor outreach and

bond coordination

– Handle lease renewals, tenant communications, and log all activity for real estate holdings

– Download and organize monthly financial documents and manage broker application

submissions

– Maintain the master vendor list, track insurance certificates, onboard new vendors, and

flag overdue invoices

– Act as a thought partner — research options, identify repetitive tasks for automation, and

bring efficiency ideas forward

REQUIREMENTS

– Strong English language skills — written and spoken fluency is required, as you will

communicate directly with clients, vendors, and the owner daily

– Minimum 1 year of experience in a telecommunications role or as an

executive/administrative assistant

– Highly organized with a strong ability to manage multiple workflows simultaneously

– Comfortable working independently in a remote environment with minimal supervision

– Tech-savvy and able to learn new tools quickly — bonus if you’ve used Go High Level,

BuilderTrend, or similar platforms

– Proactive mindset — you flag problems before they become fires and bring solutions, not

just questions

– Interest in AI and automation tools, and excitement to help identify ways to streamline

operations

– Formal education is not required but is always welcome

SOPS YOU’LL FOLLOW

SOP-01

Email triage & filing

SOP-02

Tenant & client inquiries

SOP-03

Invoice upload to BuilderTrend

SOP-04

Monday CRM pipeline sync

SOP-05

OAC meeting notes

SOP-06

Ops meeting notes

SOP-07

Zoom call review

SOP-08

Bidding & subcontractor mgmt

SOP-09

Lease management

SOP-10

Financial docs & applications

SOP-11

Vendor management

SOP-12

Thought partnership

HOW TO APPLY

To apply, please send your resume, a brief introduction about yourself, and 2–3 sentences on

why this role is a great fit for you. Applications that demonstrate attention to detail will stand out.

We are hiring immediately and will be in touch with qualified candidates right away.

Idioma:

ingles (Obligatorio)

Lugar de trabajo: Empleo remoto

Unified Benefits South S.A.S

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Executive Assistant (Remote — Colombia)