Role Overview
Executive Career Partners is seeking a highly reliable Administrative Assistant to support day-to-day operations, lead management, and internal execution across the organization. This is a hands-on, execution-focused role designed for someone who is detail-oriented, systems-minded, and comfortable working behind the scenes to keep workflows moving smoothly.
This position is ideal for someone who enjoys structured work, clear expectations, and being a trusted internal point of support. While the role is administrative in nature, it plays a critical function in maintaining operational continuity across marketing, lead generation, and client support.
Key Responsibilities
Lead Management & CRM Support
- Operate and support a Recruiter Prospecting System (RPS) seat
- Assist with lead entry, data accuracy, and CRM hygiene
- Support lead warming and follow-up workflows
- Enter and manage contact records and prospect data into Salesforce
Business Intelligence & Contact List Support
- Assist with execution of Business Intelligence (BI) requests
- Generate and format contact lists for client use
- Learn and support Clay workflows as part of BI and data sourcing
- Ensure accuracy, consistency, and timely delivery of outputs
Administrative & Internal Support
- Provide general administrative support across teams as needed
- Act as a point of contact for internal questions and task support
Required Skills & Experience
- Strong attention to detail and follow-through
- Comfort with repetitive, high-volume operational tasks
- Ability to follow documented processes precisely
- Strong written communication and organizational skills
- Ability to work independently and manage priorities in a remote environment
Preferred Experience
- Experience in executive career services, recruiting, human resources or professional services
- Familiarity with Salesforce, RPS, Clay, or similar tools
- Experience supporting sales, marketing, or operations teams
- Comfort learning new systems and adapting to evolving workflows
*The role is part time, and has a semi-flexible schedule. Hours could fluctuate from 30-35/week.
*Note: We can not offer medical / dental benefits.
