POSITION: Senior Administrative Coordinator, Temporary

REPORTS TO: Manager, Human Resources

LOCATION: Centennial, Colorado

STATUS - Non-Exempt, Temporary (440 and 880 hours between March 2024 and August 2024)

SECTOR/DEPT: GSC Antarctica

Currently seeking a Senior Administrative Coordinator, Temporary. Performs a variety of duties in support of the HR Manager, and HR/Finance Specialist & Hiring Managers in accordance with standard procedures with minimal supervision and guidance. Responsibilities include tracking and providing assistance in the physical qualification (PQ) and deployment process of GSC contract personnel. Provides support to the Manager, Human Resources as needed.

DUTIES AND RESPONSIBILITIES:

Screens applicants in the Applicant Tracking System (ATS) to ensure candidates sent to hiring managers meet the minimum qualifications for the position.

May conduct initial screening interviews of candidates and must be able to accurately fill out and retain detailed notes of these interviews.

Communicates well with hiring managers on selection of candidates.

Sends out new hire paperwork as determined by the hiring manager.

Responsible for initiating background tests and drug screens.

Ensure consistent hiring procedures across departments.

Maintain communication by following up with associates on a weekly basis to check in on progress of meeting deployment requirements and answer questions that may arise.

Ensures all necessary documentation and hiring paperwork is properly maintained.

Maintains accurate and complete personnel files and records.

Understands and complies with all GSC and ASC Policies and Procedures.

Maintains a set schedule determined by HR Manager.

Provides weekly productivity report, including applicants screened, hired, and processed in addition to other matrix to be determined to HR Manager and PM weekly.

Handles confidential matters (personnel actions, management reports, etc.) in accordance with management policy.

Responsible for maintaining a safe workplace program and ensuring that safety is the highest priority in the workplace.

Performs other duties as assigned.

EDUCATION: High School Diploma or GED required.

EXPERIENCE: Process oriented and able to manage multiple tasks/projects. Strong computer skills in a Microsoft Windows environment. Must include Excel and Word and demonstrated skills in database management and record keeping. Experience in a customer service preferred. Strong communication skills, both verbal and written - strong interpersonal skills.

OTHER: US citizenship or permanent residency required.

Gana-A'Yoo, Limited (GYL), an Alaska Native Corporation, offers services with ongoing contracts in many facility types, such as, military training facilities, emergency management centers and temporary field sites. GYL in partnership with ESS Support Services, a Division of Compass Group, will provide operational management support. ESS Support Services is the market leader in providing remote camp and catering services to clients, wherever their location, no matter how extreme the environment may be. Services extend across North America and include such diverse facilities as drilling, mining, construction, pipeline and logging camps, offshore, governmental agencies and others. Payroll and benefits are supported by Compass Group.

We are committed to ensuring that our online application process provides an equal employment opportunity to all job seekers.

If you require assistance in the application process, please contact us at:

GYLOpportunities@usap.gov

We are an Equal Opportunity Employer that considers applicants without regard to race, sex, religion, national origin, disability, veteran status, or any other protected status. EEO is the Law poster.

Gana-A'Yoo, Limited - Antarctic Program

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Senior Administrative Coordinator, Temporary