A growing, global executive search firm is seeking to hire a highly organized, project-driven Executive Assistant/Project Manager to support a senior leader on a temporary basis for an initial one-to-three-month period. This individual will bring structure, process, and operational clarity to a fast-moving environment currently lacking centralized systems and project management tools.
This role requires a true strategic operator - someone who functions as a right hand, builds infrastructure, and ensures nothing falls through the cracks. This is a fully remote position that will function during typical business hours with reachability in the evenings as needed. Pay rate commensurate on experience.
Key Responsibilities:
- Build and implement organizational systems, templates, and tracking tools to centralize projects and priorities
- Create structured workflows for business development, searches, corporate initiatives, finance, technology, HR, hiring, and business planning
- Manage complex global calendars across multiple time zones (NY, London, Hong Kong, Japan)
- Develop timelines and ensure projects stay on track across several concurrent initiatives
- Anticipate upcoming meetings and deliverables - proactively preparing materials and identifying next steps
- Implement foundational processes where none currently exist
- Serve as a true project manager - keeping everything organized, prioritized, and moving forward
Qualifications:
- Experience supporting senior executives (MD-level or equivalent), ideally within private equity or similarly fast-paced environments
- Strong global scheduling experience with daily international coordination
- Proven ability to manage high-volume, multi-project environments
- Demonstrated success building systems, templates, and organizational frameworks from scratch
- Exceptionally detail-oriented and proactive - consistently "10 steps ahead"
- Comfortable operating independently and driving initiatives forward
Personality Fit:
- Highly structured and process-oriented
- Solutions-driven and confident in bringing order to complexity
- Calm under pressure and energized by high-touch environments
- Thrives in growth-stage or entrepreneurial settings
- Natural operator with long-term potential to evolve into broader operational leadership
- This is an opportunity for a true project manager at heart to step in, create clarity, and make an immediate impact within a scaling organization
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting
.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
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