Our client is seeking a proactive and highly organized Executive Assistant to support the Chief of Staff and Founder within a close‑knit, fast‑moving financial services environment. This is a hands‑on role that blends traditional executive support with light personal and operational responsibilities. The ideal candidate is detail‑oriented, relationship‑driven, and eager to grow with the firm over the next several years. Hours are 8:00am-5:00pm with flexibility as needed. The role follows a hybrid schedule with three days onsite (Tuesday-Thursday).
Key Responsibilities:
- Provide high‑level administrative support to the Chief of Staff and Founder, including complex calendar management and travel coordination
- Manage scheduling logistics across internal meetings, client calls, and external commitments
- Support light personal coordination such as tracking important dates, occasional family‑related scheduling, and small administrative tasks
- Assist with client‑facing coordination, including thoughtful follow‑ups and high‑touch communication
- Draft, proofread, and manage detailed correspondence and follow‑up communications
- Support CRM evaluation and implementation (HubSpot or similar), including data organization and process setup
- Assist with light office management tasks such as liaising with building management, reserving meeting rooms, and supporting the transition to a permanent office
- Provide administrative support for marketing‑related initiatives, events, and internal materials
- Travel occasionally to Long Island (approximately twice per month) to support Founder needs
Qualifications:
- 1-2+ years of administrative or Executive Assistant experience; strong junior candidates encouraged
- Highly organized with excellent attention to detail and follow‑through
- Strong communication skills with sound judgment around tone, timing, and confidentiality
- Proactive, self‑starting mindset with a willingness to jump in wherever needed
- High emotional intelligence and comfort working closely with senior leadership
- Interest in growing within a small, entrepreneurial firm over the next several years
- Tech‑savvy and comfortable learning new systems and tools
- Bachelor's degree highly preferred
Compensation/Benefits:
- Up to $90-100K base salary + discretionary bonus
- Employer‑covered medical coverage + dental and vision
- $100/month cell phone reimbursement
- 401(k) plan in development
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting
.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
Skills:
Administrative Skills, Biology, Calendar Management, Communication Skills, Compensation and Benefits, Continuous Improvement, Customer Relationship Management (CRM), Customer Support/Service, Detail Oriented, Entrepreneurship, Executive Assistant Skills , Financial Services, Follow Through, Fortune 500 Customers, Health Plan, Leadership, Legal, Logistics Management, Mail Processing, Marketing, Office Management, Organizational Skills, Proofreading, Property Management, Regulations, Relocation Services, Schedule Development, Travel Planning
About the Company:
Beacon Hill
