Our client is seeking a highly responsive, adaptable Executive Assistant to support the Chief Legal Officer and Chief Financial Officer within a fast‑growing, sustainability‑focused investment environment. This role requires excellent judgment, strong communication skills, and the ability to operate as a trusted partner while also serving as a connective tissue for office operations in New York. Hours are generally 9:00/9:30am-6:00pm with flexibility for later starts or ends due to international coverage, and the position follows a hybrid 4/1 schedule with Fridays remote.
Key Responsibilities:
- Provide executive‑level support to the Chief Legal Officer and Chief Financial Officer, including complex calendar management and meeting coordination
- Manage domestic and international travel, prepare detailed itineraries, and handle last‑minute changes
- Process expenses and travel through Concur with accuracy and timeliness
- Monitor email after hours for time‑sensitive matters such as travel disruptions or urgent schedule changes
- Act as the New York office liaison to senior administrative leadership, serving as eyes and ears for office operations
- Flag and communicate office needs, vendor issues, catering logistics, and meeting setups to leadership
- Support light office operations as needed, including greeting vendors, assisting with meeting setups, and coordinating catering
- Collaborate closely with the broader EA team to ensure consistency, coverage, and strong communication
- Help rebuild cohesion and collaboration within the administrative function during a period of organizational change
Qualifications:
- 5-7+ years of Executive Assistant or administrative experience
- Bachelor's degree required
- Background in VC, private equity, tech, or startup environments strongly preferred
- Comfortable operating in a fluid, evolving environment with shifting priorities
- Strong calendar management skills using Outlook
- Experience with Concur and Slack/Teams preferred
- Highly responsive, adaptable, and solutions‑oriented
- Team player with a "roll with the punches" mindset and strong emotional intelligence
- Confident communicator who brings a positive, service‑oriented approach
Compensation/Benefits:
- Up to $140K-$165K base salary + discretionary bonus
- Medical, dental, and vision fully covered for employee, spouse/domestic partner, and dependents
- 401(k) with annual company match
- PTO package
- $75/month cell phone reimbursement
- Annual personal development stipend
- Annual retreat and quarterly team outings
- Five‑week sabbatical after five years of service
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please
click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting
www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
Skills:
Administrative Skills, Biology, Calendar Management, Catering Services, Cellular Telephone, Communication Skills, Compensation and Benefits, Continuous Improvement, Executive Assistant Skills , Fortune 500 Customers, Leadership, Legal, Logistics, Microsoft Outlook, Operational Support, Plan Meetings, Regulations, Reimbursement, Slack, Startup, Sustainability, Team Player, Travel Planning, Willing to Travel
About the Company:
Beacon Hill Staffing Group, LLC
