Executive Assistant

Hendecagon Group • Full-time • $150k - $250k / year • 10h ago

Job summary

We are looking for an experienced and highly capable Executive Assistant to work directly with the Founder and Management team across our three business arms: Business Consulting, Travel and Music Promotion. This is not a basic administrative role. We need someone who takes ownership of their work and operates confidently with minimal supervision.

Min Qualification: Degree Experience Level: Entry level Experience Length: 2 years Working Hours: Full Time

Job descriptions & requirements

Responsibilities:

Executive Support & Task Management:

Manage calendars, meetings, appointments and internal task lists with precision.
Ensure deadlines are met, priorities are clear and nothing falls through the cracks.

Reporting & Accountability:

Provide regular and timely updates on completed tasks, ongoing work and pending actions without being prompted.
Maintain clear visibility of progress at all times.

Presentation & Document Preparation:

Design professional business presentations and reports using Canva.
Create clean, structured and visually strong PowerPoint and PDF slides suitable for consulting clients and business stakeholders.

Email & Communication Management:

Monitor and manage inboxes efficiently.
Draft responses, organise correspondence and ensure timely follow-up on important matters.
Maintain a structured and well-organised filing system.

Proactive Operations Support:

Identify gaps, inefficiencies or potential issues before they become problems.
Take initiative to improve systems and workflows without waiting to be instructed.
Apply feedback quickly and deliver polished work with minimal guidance after initial direction.

Independent Decision Making:

Exercise sound judgement in day-to-day matters.
Make informed decisions that support smooth operations and reflect the Founder’s priorities.

Collaboration & Cross-Department Support:

Work across Business Consulting, Travel and Music Promotion projects.
Communicate clearly and contribute practical input to improve execution and delivery.

Requirements: