I’m high-drive and mission-led. I’m looking for a grounded operator who loves creating order, protecting time, and keeping the business moving.
Part-Time Executive Assistant to CEO (Remote | Contractor)Company: Successful Practitioner (Health Tech Education + Equipment Sales)Hours: 20–25 hours/weekSchedule: Tuesday–Friday, 10:00am–3:00pm (local time); occasional Saturday morningsPay: $18–$20/hr (HS/Associate) | $20–$25/hr (BA + 3+ years EA experience)Type: Part-time, 1099 contractor (with potential to expand hours over time)
Successful Practitioner is a forward-thinking health tech education and equipment sales company. We’re hiring a high-trust Executive Assistant (EA) to serve as the CEO’s right hand — protecting time, keeping operations organized, and helping the team move faster with fewer dropped balls.
This is an ideal role for someone who thrives as an EA (not someone using EA as a stepping stone to becoming a CEO). You’ll be valued for judgment, organization, clear communication, and follow-through within established guardrails.
What you’ll do (core responsibilities)
Executive Support + Communication
- Manage CEO inbox: draft replies, triage messages, and route to sales reps or internal team
- Answer phones and respond to FAQs with excellent, professional etiquette
- Coordinate CEO calendar via Google Workspace (scheduling, confirmations, time-blocking, follow-ups)
- Support occasional personal scheduling/tasks as needed (appointments, travel planning, logistics)
Operations + Reporting
- Help maintain an organized Salesforce CRM (clean data, contacts, notes, assignments)
- Run monthly reports and summarize insights for the CEO across:
- Thinkific
- Salesforce
- Acuity Scheduling (or Calendly equivalent)
Project Coordination
- Track deadlines, keep projects moving, send reminders, and communicate clearly with team members
- Prepare reports and documents; proofreading, transcription, and data entry as needed
Marketing Support
- Assist with social media coordination and ActiveCampaign email marketing support (drafting, scheduling, organizing content)
Tools you should be comfortable with
- Google Workspace (Calendar, Docs, Sheets, Drive)
- Salesforce (or strong CRM experience and quick learning)
- Scheduling tools like Acuity or Calendly
- Thinkific experience is a plus
- ActiveCampaign (or similar email marketing platform)
- Microsoft Office + Adobe Acrobat + DocuSign (or similar)
Ideal personality fit
We’re looking for someone who is:
- Bubbly and outgoing, yet highly professional
- Articulate (written and verbal)
- Detail-oriented and fast with follow-through
- Business-savvy, proactive, and self-driven
- Comfortable working with a high-performance CEO and clear guardrails
- Reliable and responsive during the core schedule (Tue–Fri 10–3) + occasional Saturday mornings
Qualifications
- Proven experience in administrative support; EA/PA experience strongly preferred
- Experience in healthcare, education, or office environments is a plus
- Strong multitasking and prioritization in a fast-paced setting
- Strong customer service mindset with excellent phone etiquette
- Familiarity with basic invoicing tasks (preferred)
Perks
- Remote work + consistent core hours
- Liberal, forward-thinking, business-casual culture; welcoming of diversity
- Professional development support
- Commission opportunities (role-dependent)
- End-of-year bonus potential
- Access to free education in biofeedback, neurofeedback, and QEEG brain mapping
- Free annual QEEG brain mapping + 1-hour consult with a licensed board-certified provider
- Discounts on medical-grade health technology
Discounted optimal performance services with a licensed board-certified healthcare provider
Pay: $15.00 - $25.00 per hour
Benefits:
- Employee discount
- Flexible schedule
- Professional development assistance
Experience:
- Executive administrative support: 3 years (Required)
- Marketing: 3 years (Required)
Language:
- English (Required)
- Spanish (Preferred)
Shift availability:
Ability to Commute:
Work Location: Remote
