Administrative Assistant - ATS
Goodspeed Merrill is a dynamic and rapidly growing law firm committed to providing top-notch legal services to our diverse client base. With a focus on excellence, innovation, and client satisfaction, we take pride in fostering a collaborative and inclusive work environment. Goodspeed Merrill is where passion meets excellence. We seek team members who are passionate about their clients, coworkers, and field of work.
The ATS group is structured as a strong team-oriented fast-paced environment built on a hybrid/virtual team platform. The ATS Team is dedicated to providing exceptional support and services to our clients as efficiently as possible. This includes regular team coordination and communication. An ongoing commitment to providing outstanding client experience is pertinent to the success of the team. As an administrative assistant, you will serve as the backbone of our team's administrative operations, providing vital support to ATS and clients.
In order to be considered for the position, please complete the Culture Index Assessment (this should take only 5-10 minutes): https://go.cultureindex.com/p/7ygmMTZaKLcbP
Why You'll Love Working Here
- A client-first mindset and willingness to put in extra effort as client priorities dictate
- A culture of high achievement while enjoying the work and the people with whom you work
- Flexibility in how we operate, intended to accommodate a growing and dynamic law firm environment
What You'll Do
Responsibilities will include a combination of:
- Handle and coordinate multiple professionals' active calendars, including meeting scheduling and confirmations
- Process team expenses and credit card reconciliations accurately and in a timely manner
- Manage professionals' CLE compliance and reporting
- Coordinate tracking of client/marketing pipeline and related marketing efforts
- Assist with client intake process, including requesting documents, information and follow up
- General matter administration and some client engagement to gather basic information for legal services
- File management including organizing and managing documents and binder preparation for signing conferences
- Assist with various mailings and filings to IRS
- Provide ad hoc support for team as needed
- Handle various administrative projects as needed, and provide support to the ATS Client Experience and Project Management Lead
What We're Looking For
- Strong team and client experience focus
- Able to work well both in a team environment and independently
- Collaborative and communicates well
- Outstanding, detail oriented organizational skills
- Perform duties and tasks assigned in the most efficient and effective manner
- Ability to thrive working independently on routine, time-sensitive tasks with proper training and guidance
- Adaptable to diverse tasks and varying priorities
- Thrive in a hybrid/remote work environment and embrace technology in a manner that facilitates team effectiveness and cohesiveness
- Desire for constant growth, improvement and achievement
Requirements & Experience:
- 2+ years experience in office administration
- High School Diploma required
- Solid knowledge of MS Office (Outlook, Teams, SharePoint, etc.)
- Strong and professional verbal and written communication skills
Compensation & Benefits
- Pay Range - $25-$27 (depending on experience)
- Medical Insurance (Employer pays 100% employee only)
- Dental Insurance (Employer pays 50% employee only)
- Vision Insurance (Employer pays 50% employee only)
- Life Insurance (Employer pays 100% employee only)
- Parental Leave (Bonding)
- Short-term Disability Insurance (Employer pays 100% employee only)
- Long-term Disability Insurance (Employer pays 100% employee only)
- 401(k) plan - with Employer matching up to 3.5%
- Paid Time Off
- Holiday pay (9 days / year)
- Hybrid / Remote eligible
- Voluntary Critical Illness, Accident, Life, and Hospital Indemnity options.
This has potential to be a hybrid or remote role. Goodspeed Merrill is located near Lincoln and I-25 in the Meridian Business Park.
**We are not working with recruiters for this role**
Legal Disclaimer
Goodspeed Merrill is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or any other status protected by law or regulation. Qualified applicants are provided an equal opportunity and selection decisions are based on job-related factors.
