About Us
We are a reputable accounting firm dedicated to delivering exceptional financial services to our clients. Our team values professionalism, accuracy, and client satisfaction. We are seeking a detail-oriented and proactive Administrative Assistant to join our dynamic and rapidly growing accounting firm.
Job Summary
· Perform varied secretarial and administrative duties for entire team.
Responsibilities
· Provide administrative support to accountants and management.
· Manage phone calls, emails, and correspondence in a timely manner.
· Schedule appointments, meetings, and maintain calendars for clients and team.
· Prepare and organize documents, reports, and client files.
· Collect, organize, and securely store sensitive client financial documents to support accurate bookkeeping and compliance with data protection standards.
· Assist with billing, invoicing, and basic bookkeeping tasks.
· Handle confidential information with discretion.
· Website and social media management.
Job Qualifications
· High school diploma or equivalent; associate degree preferred.
· Proven experience as an administrative assistant or similar role.
· Strong organizational and multitasking skills.
· Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
· Excellent written and verbal communication skills.
· Familiarity with accounting terminology or experience in an accounting environment is a plus.
Skills
· Exceptional client relations skills and strong commitment to client satisfaction.
· Collaborative professional.
· Ability to prioritize tasks and manage multiple deadlines efficiently.
· Strong attention to detail to ensure accuracy in documents, data entry and scheduling.
· Ability to learn new systems and adjust to changing priorities.
Job Type
· W-2
· Full Time
Schedule
· Monday through Friday
· 9 am to 6 pm PST
· Structured remote
Salary
· $42,000
Benefits
· Paid time off and holidays
· 401K
Disclaimer: The responsibilities and duties outlined in this job description are intended to provide a general overview of the role. They are not exhaustive and may be subject to change at any time based on the needs of Professional Bookkeeping & Tax Service, Inc. The company reserves the right to modify, add, or remove responsibilities as necessary to meet business objectives.
Job Type: Full-time
Pay: $42,000.00 per year
Benefits:
Work Location: Remote
