About Us

We are a reputable accounting firm dedicated to delivering exceptional financial services to our clients. Our team values professionalism, accuracy, and client satisfaction. We are seeking a detail-oriented and proactive Administrative Assistant to join our dynamic and rapidly growing accounting firm.

Job Summary

· Perform varied secretarial and administrative duties for entire team.

Responsibilities

· Provide administrative support to accountants and management.

· Manage phone calls, emails, and correspondence in a timely manner.

· Schedule appointments, meetings, and maintain calendars for clients and team.

· Prepare and organize documents, reports, and client files.

· Collect, organize, and securely store sensitive client financial documents to support accurate bookkeeping and compliance with data protection standards.

· Assist with billing, invoicing, and basic bookkeeping tasks.

· Handle confidential information with discretion.

· Website and social media management.

Job Qualifications

· High school diploma or equivalent; associate degree preferred.

· Proven experience as an administrative assistant or similar role.

· Strong organizational and multitasking skills.

· Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

· Excellent written and verbal communication skills.

· Familiarity with accounting terminology or experience in an accounting environment is a plus.

Skills

· Exceptional client relations skills and strong commitment to client satisfaction.

· Collaborative professional.

· Ability to prioritize tasks and manage multiple deadlines efficiently.

· Strong attention to detail to ensure accuracy in documents, data entry and scheduling.

· Ability to learn new systems and adjust to changing priorities.

Job Type

· W-2

· Full Time

Schedule

· Monday through Friday

· 9 am to 6 pm PST

· Structured remote

Salary

· $42,000

Benefits

· Paid time off and holidays

· 401K

Disclaimer: The responsibilities and duties outlined in this job description are intended to provide a general overview of the role. They are not exhaustive and may be subject to change at any time based on the needs of Professional Bookkeeping & Tax Service, Inc. The company reserves the right to modify, add, or remove responsibilities as necessary to meet business objectives.

Job Type: Full-time

Pay: $42,000.00 per year

Benefits:

401(k)
Paid time off

Work Location: Remote

Professional Bookkeeping & Tax Service, Inc.

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