Bilingual Administrative Assistant

COMPLETE MAINTENANCE INC • Full-time • $18 - $22 / hour • 2d ago

Benefits:

Free food & snacks
Health insurance
Opportunity for advancement
Paid time off
Training & development

Job Summary

We are seeking a motivated and outgoing Operations Administrative Assistant to join our team. In this role, you will provide support to our office employees and field operations, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include calling clients, confirming attendance, scheduling appointments, planning travel, and writing correspondence. The ideal candidate is highly organized with excellent English and Spanish written and verbal communication skills and a friendly demeanor.

Responsibilities

Answer all customer and employee inquiries through phone calls, emails, texts
Filing/Copying/Scanning/Faxing/Mailing
Organize and schedule appointments/projects/meetings
Write and distribute email, correspondence memos, letters, faxes and forms
Communicate and mediate any issues between parties
Maintain contact lists for recruitment, clients, and internal staff
Book travel arrangements; calculate expenses for reimbursement
Prepare recruitment materials and post jobs to appropriate job boards
Understand and utilize mobile apps to train employees
Onboard new employees in order to become fully integrated
Monitor timekeeping / attendance records and mobile applications
Order office supplies
Help as needed with Payroll, Accounting or Operations

Qualifications

Previous experience as an Administrative Assistant or Operations Manager or in a similar position
Familiarity with standard office equipment such as printers and fax machines
Excellent computer skills and knowledge of Microsoft Word, Outlook, Quickbooks and mobile apps
Highly organized with excellent time management skills and the ability to prioritize projects
Excellent written and verbal bilingual (English/Spanish) communication skills
Strong organizational skills with the ability to multi-task
Hands-on experience with recruiting paperwork and timekeeping methods
Must be able to always maintain professionalism

Schedule