Overview
We are seeking a highly organized and proactive Personal Assistant to support our executive team. The ideal candidate will possess excellent administrative skills and a strong ability to manage multiple tasks efficiently. This role requires a detail-oriented individual who can handle various responsibilities, including event planning, project coordination, and office management, while maintaining a high level of professionalism and confidentiality.
Responsibilities
- Provide comprehensive executive administrative support to ensure smooth operations.
- Manage calendars, schedule appointments, and coordinate meetings using Microsoft Outlook Calendar.
- Assist in event planning and execution, ensuring all details are meticulously organized.
- Handle bookkeeping tasks, including data entry and maintaining financial records using QuickBooks.
- Perform clerical duties such as filing, transcription, proofreading, and typing correspondence.
- Maintain office organization and ensure all supplies are stocked and available.
- Answer phone calls with professional phone etiquette on multi-line phone systems.
- Utilize Google Workspace for document management and collaboration.
- Provide customer service support by addressing inquiries and resolving issues promptly.
- Assist with project coordination to ensure deadlines are met effectively.
Qualifications
- Proven experience as a Personal Assistant or in an administrative role.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Familiarity with QuickBooks for bookkeeping purposes is preferred.
- Excellent typing skills with attention to detail for accurate data entry and documentation.
- Experience in event planning and project coordination is highly desirable.
- Strong communication skills, both written and verbal, with an emphasis on professionalism.
- Ability to maintain confidentiality and handle sensitive information responsibly.
- Previous experience in office management or clerical roles is advantageous. If you are a motivated individual looking to contribute your skills in a dynamic environment while supporting executive functions, we encourage you to apply for this exciting opportunity.
Job Types: Full-time, Part-time
Pay: $21.20 - $38.53 per hour
Expected hours: 6 – 43 per week
Work Location: Remote
