Overview
We are seeking a highly organized and detail-oriented Office Assistant to join our team. The ideal candidate will possess strong administrative skills and a customer-focused mindset. This role is essential in ensuring the smooth operation of our office, providing support to various departments, and enhancing the overall efficiency of our daily activities. The Office Assistant will be responsible for managing front desk operations, handling multi-line phone systems, and assisting with various clerical tasks.
Duties
- Greet visitors and manage front desk operations with professionalism and courtesy
- Answer and direct calls using a multi-line phone system, ensuring excellent phone etiquette
- Perform data entry tasks accurately and efficiently
- Maintain organized filing systems for documents and records
- Assist with calendar management, scheduling appointments, and coordinating meetings
- Provide customer support by addressing inquiries and resolving issues promptly
- Utilize Microsoft Office Suite and Google Workspace for document preparation, communication, and data management
- Conduct proofreading of documents to ensure accuracy and clarity
- Support bookkeeping tasks as needed, including basic accounting functions in QuickBooks
- Collaborate with team members to enhance office management processes
- Maintain confidentiality of sensitive information in accordance with company policies
Requirements
- Proven experience in an office environment; clerical or administrative experience preferred
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace
- Strong organizational skills with the ability to manage multiple tasks simultaneously
- Excellent typing skills with attention to detail for data entry tasks
- Bilingual abilities are a plus, enhancing communication with diverse clients
- Familiarity with multi-line phone systems and strong phone etiquette skills
- Experience as a dental receptionist or medical receptionist is advantageous but not required
- Personal assistant experience is beneficial for managing schedules and tasks effectively
- Strong time management skills to prioritize duties efficiently
- Ability to work independently as well as part of a team
If you are looking for an opportunity to contribute to a dynamic team while developing your administrative skills, we encourage you to apply for the Office Assistant position.
Job Type: Temp-to-hire
People with a criminal record are encouraged to apply
Work Location: Remote
