Overview
We are seeking a highly organized and detail-oriented Office Assistant to join our team. The ideal candidate will possess strong administrative skills and a customer-focused mindset. This role is essential in ensuring the smooth operation of our office, providing support to various departments, and enhancing the overall efficiency of our daily activities. The Office Assistant will be responsible for managing front desk operations, handling multi-line phone systems, and assisting with various clerical tasks.

Duties

Greet visitors and manage front desk operations with professionalism and courtesy
Answer and direct calls using a multi-line phone system, ensuring excellent phone etiquette
Perform data entry tasks accurately and efficiently
Maintain organized filing systems for documents and records
Assist with calendar management, scheduling appointments, and coordinating meetings
Provide customer support by addressing inquiries and resolving issues promptly
Utilize Microsoft Office Suite and Google Workspace for document preparation, communication, and data management
Conduct proofreading of documents to ensure accuracy and clarity
Support bookkeeping tasks as needed, including basic accounting functions in QuickBooks
Collaborate with team members to enhance office management processes
Maintain confidentiality of sensitive information in accordance with company policies

Requirements

Proven experience in an office environment; clerical or administrative experience preferred
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace
Strong organizational skills with the ability to manage multiple tasks simultaneously
Excellent typing skills with attention to detail for data entry tasks
Bilingual abilities are a plus, enhancing communication with diverse clients
Familiarity with multi-line phone systems and strong phone etiquette skills
Experience as a dental receptionist or medical receptionist is advantageous but not required
Personal assistant experience is beneficial for managing schedules and tasks effectively
Strong time management skills to prioritize duties efficiently
Ability to work independently as well as part of a team

If you are looking for an opportunity to contribute to a dynamic team while developing your administrative skills, we encourage you to apply for the Office Assistant position.

Job Type: Temp-to-hire

People with a criminal record are encouraged to apply

Work Location: Remote

Kori and Asia Royal Palace LLC

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