Executive Assistant

Yoga Alliance • Full-time • $80k - $100k / year • 2m ago

Who We Are:
Yoga Alliance is the largest nonprofit membership association of yoga professionals, practitioners, and advocates around the globe. We believe if more people practice yoga, the better the world will be. We’re here to amplify the power of yoga and to make it accessible to anyone wherever they are, under whatever circumstances by:

Uplifting the transformative power of yoga,
Surfacing and reducing barriers to the practice, and
Building, engaging, and supporting the yoga community.

Our member-driven community is a diverse collective of wisdom holders, yoga educators, and teachers expanding their expertise; a welcoming space for those newly exploring yoga; a place for seasoned practitioners to deepen their practice; and a supportive hub where community leaders, organizations, and businesses can leverage yoga for social good.

At the core of Yoga Alliance lies a profound commitment to our people. Here, every team member is empowered to lead, innovate, dream, create, and grow. Diversity, equity, inclusion, and belonging guide our way of being in work and in working with each other. We champion a culture of collaboration, where learning from failures is as valued as achieving success. Together, we challenge the status quo and push the boundaries of what is possible.

About the Role:
Reporting to the Chief Operating Officer (COO), the Executive Assistant will provide administrative leadership and support to the Chief Executive Officer (CEO) and the COO.

What You Will Do:

Administrative Leadership & Support
- Manage the complex calendars of the CEO and COO, prioritizing requests and coordinating across departments and external stakeholders.
- Draft, edit, and prepare high-quality communications, presentations, reports, and other executive-level materials.
- Prepare for meetings: draft and distribute agendas; ensure participants have necessary materials in advance of the meeting; conduct research and prepare briefing memos; coordinate with internal and/or external partners; set up and maintain technology and/or space needs.
- Attend meetings, as needed: taking notes, action, and tracking follow-up on items post-meeting; archive notes for reference.
- Provide real-time support and anticipate needs to ensure both leaders are well-prepared for meetings and engagements.
- Coordinate and book travel and manage logistics for meetings, speaking engagements, and conferences as needed.
- Complete and manage expense reports.
Operational and Strategic Coordination
- Support the planning and execution of Board and senior leadership meetings, including scheduling, materials preparation, and follow-up.
- Track action items and assist with project management related to organizational priorities and strategic initiatives.
- Coordinate logistics and maintain confidentiality for sensitive matters.
- Foster strong, professional relationships with staff, members, partners, and Board members on behalf of the Executive Office.
Process Innovation & Knowledge Management
- Maintain and organize key executive files, decisions, and communications to support long-term institutional knowledge and continuity.
- Develop, build, and refine internal systems to improve efficiency, recordkeeping, and executive team operations.
- Consistently stay abreast of emerging technology, including artificial intelligence (AI) tools, to design, build, and refine effective and efficient methods to store, share, maintain, and easily access information and knowledge.
External and Internal Communication
- Support internal communication flow between the Executive Office and broader staff.
- Represent the CEO and COO in professional communications with members, partners, funders, and external stakeholders.
- Cultivate relationships and maintain effective communication across departments and with the Board.
- Assist with drafting messages and talking points that reflect organizational tone and mission.
- Model and help cultivate a workplace culture grounded in respect, reliability, and equity.
HQ Office Management
- Oversee day-to-day operations of the headquarters office, including supply management, facility needs, and vendor coordination.
- Serve as the primary point of contact for office space logistics, repairs, and services.
- Maintain a professional, welcoming, and well-organized office environment that supports both onsite staff and hybrid team and/or visitor operations.
- Coordinate scheduling and logistics for hybrid or in-person meetings with staff, volunteers, and/or visitors, including technology setup and hospitality.
- Manage general office inquiries and administrative support needs for staff working in or visiting HQ.

What You Will Bring:

7+ years of experience with a minimum of 5 years of executive-level administrative experience.
Demonstrated ability to manage multiple priorities with efficiency, composure, and attention to detail.
High degree of discretion and judgment, especially when handling confidential and sensitive matters.
Exceptional strength in the following core competencies and skills:
- Collaboration: Is inclusive, highly engaged team player, proactively seeks and provides thought partnership, assistance, and/or resources with/to colleagues.
- Communications: Understands, conveys, and shares information effectively through listening, inquiring, writing, editing, and speaking. Ability to read a room and adapt style, content, and tone. Ability to manage expectations, understand who the stakeholders are.
- Critical Thinking & Sound Judgment: Ability to look at a variety of situations in a manner that understands and identify connections between disparate ideas and/or facts. Ability to escalate and address concerns/challenges appropriately and in a timely manner. Seeks diversity and differences in opinions to inform and refine decision-making.
- Project Management: Tracks, drives, prioritizes, reports, and engages the necessary stakeholders, tools, resources, and information to produce desired results; ability to move nimbly among a variety of projects with varying timelines.
- Solutions Oriented: Enjoys troubleshooting and surfacing creative solutions to achieve desired outcomes.
- Strategic Thinking: Knows where to look for and is able to take disparate pieces of information and effectively synthesize to produce insights and desired outcomes. Is able to map out and execute a sound plan to achieve long-term goals.
Technologically fluent and comfortable with platforms such as Microsoft Office Suite, Zoom, Salesforce, and Monday.
Commitment to and experience advancing diversity, equity, inclusion, accessibility, and belonging in workplace or community settings.
Must be based in DC, Maryland, Virginia (DMV) area with an ability to work on-site (up to 70%) to adequately manage physical space.
Ability to work outside of business hours, as needed, to accommodate special meetings, events, and peak project times.

Desired Qualifications:

Working knowledge of nonprofit governance and membership-based organizations.

We encourage individuals to apply even if they do not have any of the desired qualifications.

What We Offer:
Yoga Alliance provides excellent employee benefits including comprehensive health insurance plan offerings that are 100% employer paid for employees and 65% paid for dependents, a 401K plan, a generous paid-leave policy, and reimbursement for professional development opportunities. Employees enjoy a casual dress code so they can arrive to work as their most authentic selves. Our office culture is supportive and collaborative with conscious attention to body and mind health. It is common for the office staff to participate in group meditation, quiet time, and group yoga.

Location:
Yoga Alliance is a remote organization with staff across the country and with an office open and accessible to all employees in Arlington, Virginia within sight of the historic northwest region of Washington, DC.

NOTE: This position is hybrid and will require the individual to be able to work in office up to 70% of the time.

Salary Range:
$80,000 - $100,000 (commensurate with experience). This position is a full-time, exempt position.

Application and Timeline:
Interested applicants are encouraged to apply by September 30 to ensure consideration of your application. Following September 30, we will continue to review applications on a rolling basis until the position is filled.

A cover letter is required and all cover letters will be read during the application review process.

Please, no phone calls or walk-ins.

Our Commitment to an Inclusive Workplace:
At Yoga Alliance, we value a diverse team and a culture of inclusivity and belonging. We encourage applications from all individuals without regard to an individuals' race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protested by federal, state or local laws. Women, people of color, LGBTQ+ individuals, people with disabilities, and veterans are strongly encouraged to apply.

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