Rate: $20-30
Title: Executive Assistant, Remote
Overview:
Modern Innovation Production seeks a highly organized, proactive, and detail-oriented Entry-Level Executive Assistant to provide our leadership team with remote administrative and operational support. This role will focus on managing schedules, handling communications, and coordinating project logistics to ensure our team operates efficiently.
This is an exciting opportunity for someone passionate about video production, interested in growing within a creative agency, and eager to contribute to a dynamic, fully remote work environment.
About Modern Innovation Production
Modern Innovation Production, based in Nashville, TN, is a dynamic creative agency dedicated to crafting powerful stories that inspire and resonate. Our passionate team of imaginative and driven professionals collaborates to deliver meaningful, high-quality content that reflects integrity and excellence. From concept to execution, we partner with brands worldwide to transform ideas into impactful narratives that leave a lasting impression.
Responsibilities
Executive Support:
- Manage calendars, schedule virtual meetings, and coordinate appointments across time zones.
- Assist with email and inbox management, including drafting and responding to communications.
- Organize travel arrangements, accommodations, and prepare expense reports.
Administrative Tasks:
- Prepare meeting agendas, take detailed notes during video calls, and follow up on action items.
- Maintain organized digital records, documents, and files in cloud-based systems (Google Drive, Dropbox, etc.).
- Manage phone calls, messages, and general inquiries professionally and promptly.
- Facilitate document approvals and signature processes using DocuSign.
Operational Support:
- Assist in coordinating video shoots, events, and production schedules.
- Collaborate with vendors, clients, and team members to ensure project logistics are on track.
- Support leadership with task prioritization and project timelines.
General Support:
- Manage digital tools, subscriptions, and software accounts.
- Assist with onboarding remote team members and freelancers.
- Draft, edit, and post job descriptions on appropriate hiring platforms.
- Support virtual team meetings and occasional online client presentations.
- Coordinate account setup with rental vendors, including obtaining Certificates of Insurance (COIs) and completing required documentation.
Requirements:
- Education: Associate’s or Bachelor’s degree preferred (relevant experience considered).
- Experience:0-2 years of administrative or virtual assistant experience. Internship experience is a plus.
- Skills:
- Exceptional organizational and time-management abilities.
- Strong written and verbal communication skills.
- Proficiency with Google Workspace, virtual tools like Zoom, Slack, and project management platforms (e.g., ClickUP, Asana).
- Ability to multitask and prioritize tasks in a remote environment.
- Professional demeanor, discretion, and a proactive attitude.
- Qualities:
- Eager to learn and grow within a creative, video-focused industry.
- Self-motivated, resourceful, and dependable in a fully remote setting.
- Passion for video production and storytelling is a plus.
Job Types: Full-time, Part-time, Contract
Pay: $20.00 - $30.00 per hour
Schedule:
Work Location: Remote
