Job Summary
We are seeking a highly organized and proactive Executive Assistant to support our CEO in a dynamic and fast-paced environment. The ideal candidate will possess exceptional clerical and organizational skills, with a keen ability to manage multiple tasks efficiently. This role requires a strong understanding of office operations, excellent communication skills, and the ability to maintain confidentiality while managing sensitive information.
Duties
- Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements using Outlook Calendar.
- Coordinate projects and assist with various administrative tasks to ensure smooth operations within the executive office.
- Handle incoming communications, including phone calls and emails, demonstrating excellent phone etiquette and professionalism.
- Prepare and proofread documents, reports, and presentations to ensure accuracy and clarity.
- Maintain organized filing systems for both physical and digital documents.
- Utilize QuickBooks for basic financial tracking and reporting as needed.
- Support the CEO in preparing for meetings by gathering necessary materials and creating agendas.
- Collaborate with other departments to facilitate communication and project coordination across the organization.
- Assist in managing special projects as directed by the CEO.
Experience
- Proven experience as an Executive Assistant or similar role in a corporate setting is a must.
- Proficiency in Google Suite applications (Docs, Sheets, Drive) is essential.
- Strong clerical skills with attention to detail and accuracy in all tasks performed.
- Excellent organizational skills with the ability to prioritize effectively in a busy environment.
- Familiarity with phone systems and time management tools especially AI is required.
- Experience with project coordination is a plus, demonstrating the ability to manage timelines and deliverables effectively.
We invite qualified candidates who are eager to contribute their expertise in supporting our leadership team while fostering a productive work environment to apply for this exciting opportunity.
Job Types: Full-time, Part-time
Pay: $15.00 - $30.00 per hour
Expected hours: 10 – 30 per week
Schedule:
- Choose your own hours
- Monday to Friday
People with a criminal record are encouraged to apply
Work Location: Remote
