Operations & Administrative Support

Bark Buildings • Part-time • 5d ago

INFO ABOUT APPLYING AT BOTTOM, READ UNTIL END PLEASE.

About Bark Buildings

Bark Buildings partners with residential communities to enhance the lives of pet owners and their pets. Through tailored pet care services, engaging events, and valuable resources, we create pet-friendly environments where both pets and their owners feel truly at home.

Our platform and amenity services are available nationwide, with active programming in eight major markets. In Jersey City, we go a step further—managing in-house dog walking and pet care services exclusively for residents under the Bark Buildings umbrella.

About the Role

We’re looking for a highly organized, detail-oriented Operations & Administrative Support team member to help keep day-to-day workflows running smoothly across Bark Buildings. 20 hrs per week.

This role is best suited for someone who operates like a high-level virtual assistant—comfortable jumping between tools, managing multiple small tasks at once, and keeping everything organized behind the scenes.

This is a backend, execution-focused role with a heavy emphasis on administrative and operational support. While there is some light resident communication, the majority of the work is internal—supporting systems, processes, and team coordination.

Fluent English (written and verbal) is required, along with prior experience in a similar administrative-heavy role.

The ideal candidate is extremely detail-oriented, proactive, and comfortable learning new systems quickly. You should be confident working independently, following instructions closely, documenting processes, and asking questions when something isn’t clear.

Key Responsibilities

Operations & Administrative Support

Maintain and update data across systems (primarily HubSpot)
Track communications and ensure records are accurate and up to date
Assist with general administrative tasks across the team

Programming Support (Events + Resident Programs)

Assist with event and program logistics (flyer creation, supply ordering, scheduling)
Create and edit simple marketing materials in Canva
Support coordination of Pet of the Month program and related touchpoints
Assist with light resident communication (primarily email-based, as needed)

Scheduling Support