Bilingual Administrative Support | Virtual Assistant | Scheduling & Operations Support
Location: Remote (U.S. Hours Preferred)
Compensation: $9–$10 USD/hour
Schedule: Full-Time | 40 hours/week
Work Hours: U.S. Business Hours (EST overlap preferred)
Engagement Type: 1099 Independent Contractor
About the Role
We are seeking a Bilingual (Spanish-English) Virtual Administrative Assistant to support scheduling, administrative coordination, and day-to-day operational execution for a growing, fast-paced team.
This role is responsible for managing calendars, coordinating appointments, handling administrative workflows, and supporting internal communication across English and Spanish-speaking stakeholders.
You will work closely with internal leadership and team members to ensure tasks are completed accurately, on time, and without the need for follow-up.
This is a high-execution, detail-driven role focused on consistency, organization, and follow-through—not strategy or heavy HR work.
If you are highly organized, reliable, and comfortable handling structured, repetitive administrative work in a remote environment, this role will be a strong fit.
Key Responsibilities
Scheduling & Calendar Management
- Coordinate and manage high-volume appointment scheduling
- Handle calendar updates, reschedules, and confirmations
- Ensure scheduling accuracy and prevent conflicts
- Maintain consistent communication with internal teams and clients
Administrative Support
- Execute recurring administrative tasks with consistency and accuracy
- Support internal workflows across operations and light HR functions
- Track tasks and ensure timely completion without reminders
- Maintain organized records and documentation
Bilingual Communication & Translation
- Translate written communication (Spanish ↔ English)
- Support clear communication across bilingual stakeholders
- Ensure accuracy and professionalism in all translations
Task Management & Execution
- Triage incoming requests and prioritize effectively
- Respond to urgent requests from leadership quickly and accurately
- Anticipate next steps and proactively complete tasks
- Maintain strong follow-through on all assignments
Operational Support
- Assist with internal coordination across departments
- Support process consistency and workflow execution
- Identify inefficiencies and contribute to process improvements
Required Qualifications
- 1–2+ years of experience in administrative support, virtual assistant, or operations roles
- Fluency in Spanish and English (written and verbal)
- Experience with calendar management and appointment scheduling
- Strong organizational and time management skills
- Ability to handle repetitive, detail-heavy tasks with consistency
- Proven ability to manage multiple priorities and deadlines
- High level of ownership, reliability, and follow-through
- Professional written and verbal communication skills
- Comfortable working remotely with minimal supervision
- Availability during U.S. business hours
Preferred Qualifications
Candidates with the following experience will stand out:
- Experience working as a remote or global virtual assistant
- Exposure to HR or operations support (light administrative level)
- Experience in law firm, healthcare, or client-service environments
- Familiarity with scheduling tools, CRMs, or task management systems
- Experience supporting leadership or handling urgent requests
Ideal Candidate Profile
The ideal candidate will be:
- Highly detail-oriented and process-driven
- Comfortable working in structured, repetitive workflows
- Reliable and consistent with task execution
- Proactive and able to anticipate needs without instruction
- Organized and capable of managing multiple priorities
- A clear communicator across bilingual environments
This role is ideal for someone who enjoys keeping systems organized, executing tasks efficiently, and ensuring nothing falls through the cracks.
What You’ll Gain
- Fully remote, stable role with consistent workload
- Direct exposure to operations and administrative workflows
- Opportunity to work closely with leadership and internal teams
- Hands-on experience in scheduling, coordination, and process execution
- Long-term growth potential in administrative, operations, or support roles
Job Type: Full-time
Pay: $15,557.57 - $22,418.58 per month
Application Question(s):
- What is your expected monthly compensation in USD?
- Please share your LinkedIn profile URL (Required)
- Do you have reliable high-speed internet and a dedicated workspace?
Experience:
- admin, HR, operations: 2 years (Required)
- supporting US-based teams: 2 years (Required)
Language:
- fluent Spanish and English (written and verbal) (Required)
Work Location: Remote
