Bilingual Administrative Support | Virtual Assistant | Scheduling & Operations Support

Location: Remote (U.S. Hours Preferred)
Compensation: $9–$10 USD/hour
Schedule: Full-Time | 40 hours/week
Work Hours: U.S. Business Hours (EST overlap preferred)
Engagement Type: 1099 Independent Contractor

About the Role

We are seeking a Bilingual (Spanish-English) Virtual Administrative Assistant to support scheduling, administrative coordination, and day-to-day operational execution for a growing, fast-paced team.

This role is responsible for managing calendars, coordinating appointments, handling administrative workflows, and supporting internal communication across English and Spanish-speaking stakeholders.

You will work closely with internal leadership and team members to ensure tasks are completed accurately, on time, and without the need for follow-up.

This is a high-execution, detail-driven role focused on consistency, organization, and follow-through—not strategy or heavy HR work.

If you are highly organized, reliable, and comfortable handling structured, repetitive administrative work in a remote environment, this role will be a strong fit.

Key Responsibilities

Scheduling & Calendar Management

Coordinate and manage high-volume appointment scheduling
Handle calendar updates, reschedules, and confirmations
Ensure scheduling accuracy and prevent conflicts
Maintain consistent communication with internal teams and clients

Administrative Support

Execute recurring administrative tasks with consistency and accuracy
Support internal workflows across operations and light HR functions
Track tasks and ensure timely completion without reminders
Maintain organized records and documentation

Bilingual Communication & Translation

Translate written communication (Spanish ↔ English)
Support clear communication across bilingual stakeholders
Ensure accuracy and professionalism in all translations

Task Management & Execution

Triage incoming requests and prioritize effectively
Respond to urgent requests from leadership quickly and accurately
Anticipate next steps and proactively complete tasks
Maintain strong follow-through on all assignments

Operational Support

Assist with internal coordination across departments
Support process consistency and workflow execution
Identify inefficiencies and contribute to process improvements

Required Qualifications

1–2+ years of experience in administrative support, virtual assistant, or operations roles
Fluency in Spanish and English (written and verbal)
Experience with calendar management and appointment scheduling
Strong organizational and time management skills
Ability to handle repetitive, detail-heavy tasks with consistency
Proven ability to manage multiple priorities and deadlines
High level of ownership, reliability, and follow-through
Professional written and verbal communication skills
Comfortable working remotely with minimal supervision
Availability during U.S. business hours

Preferred Qualifications

Candidates with the following experience will stand out:

Experience working as a remote or global virtual assistant
Exposure to HR or operations support (light administrative level)
Experience in law firm, healthcare, or client-service environments
Familiarity with scheduling tools, CRMs, or task management systems
Experience supporting leadership or handling urgent requests

Ideal Candidate Profile

The ideal candidate will be:

Highly detail-oriented and process-driven
Comfortable working in structured, repetitive workflows
Reliable and consistent with task execution
Proactive and able to anticipate needs without instruction
Organized and capable of managing multiple priorities
A clear communicator across bilingual environments

This role is ideal for someone who enjoys keeping systems organized, executing tasks efficiently, and ensuring nothing falls through the cracks.

What You’ll Gain

Fully remote, stable role with consistent workload
Direct exposure to operations and administrative workflows
Opportunity to work closely with leadership and internal teams
Hands-on experience in scheduling, coordination, and process execution
Long-term growth potential in administrative, operations, or support roles

Job Type: Full-time

Pay: $15,557.57 - $22,418.58 per month

Application Question(s):

What is your expected monthly compensation in USD?
Please share your LinkedIn profile URL (Required)
Do you have reliable high-speed internet and a dedicated workspace?

Experience:

admin, HR, operations: 2 years (Required)
supporting US-based teams: 2 years (Required)

Language:

fluent Spanish and English (written and verbal) (Required)

Work Location: Remote

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