Executive AssistantThis Jobot Job is hosted by: Milan Kacar
Are you a fit? Easy Apply now by clicking the "Quick Apply" buttonand sending us your resume.
Salary: $85,000 - $105,000 per year
A bit about us:We are a large Non-Profit based out of Los Angeles.
Why join us?- Retirement
- Health Insurance
- Room for Growth
- Team Environment
Job DetailsExperience:
Ability to adapt in a fast past environment and be able to work responsively under pressure.
Have a great attitude and be team player.
Ability to learn quickly, to respond/react quickly to changing priorities and to be dedicated to completion of required tasks.
Ability to prioritize workload, to meet deadlines and to maintain a high level of quality and accuracy.
Initiative, resourcefulness, and attention to detail.
Excellent problem-solving skills, analytical thinking, and visionary skills necessary to grow a company are of major importance.
Ability to prioritize multiple requests based on own judgment of importance/need to the department.
Recent experience working with C level executives.
Professional verbal and written communication skills and the ability to type 50 wpm.
Knowledge of Microsoft Office and telephone protocol.
Responsibilities:
Provide extensive administrative support, including the management and coordination of projects, with detailed accuracy, acute sensitivity for the importance of time urgency, exceptional anticipation skills and an enviable personal touch. Demonstrate consistent follow-up to ensure task completion. Consistently operate with a sense of urgency while not losing sight of the details. Key competency: Precise techniques.
Successfully manage independent projects to fruition on an as-needed basis.
Work quickly and efficiently; remain flexible to shifting of priorities.
Works independently, proactively, and uses sound judgement skills daily.
Schedule meetings, prepare meeting logistics, coordinate preparation and distribution of materials, maintain calendar, and assign tasks, etc.
Compose correspondence for CHRO signature.
Prepare appropriate written responses to incoming correspondence.
Provide leadership for as necessary for office personnel.
Edit and finalize agenda items for departmental meetings.
Assist with preparing the annual budget for HR Department.
Serve as liaison between CHRO and outside entities.
Research and provide recommendations on special projects/assignments.
Maintain accurate filing system for HR
Proofread complex HR documents; establish and maintain complex filing system; perform research; compile information, reports and spreadsheets.
Handle sensitive/confidential information requiring a high level of discretion; analyze problems and suggest solutions.
Orders supplies and submit requisitions for HR.
Provide assistance to staff from other departments regarding HR responsibilities.
Handle multiple projects simultaneously and meet deadlines.
Maintain composure during demanding circumstances.
Knowledge of operational processes, procedures and policies.
Ability to learn, retain and use specific operational guidelines.
Travel between sites may be requires.
Other duties as assigned.
Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.
Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.
Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.
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Administrative Skills, Analysis Skills, Bookkeeping, Calendar Management, Communication Skills, Customer Relations, Database Technology, Detail Oriented, Establish Priorities, Event Management, Executive Assistant Skills , Expense Reports, Health Insurance, Healthcare, Leadership, Legal, Logistics, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Nonprofit, Order Supplies, Organizational Skills, Plan Meetings, Presentation Software, Presentation/Verbal Skills, Problem Solving Skills, Record Keeping, Records Management, Reporting Skills, Spreadsheets, Telephone Skills, Time Management, Travel Planning, Videoconferencing, Word Processing, Writing Skills
About the Company:
Jobot
Jobot is on a mission to connect good people with good jobs. By combining AI-powered technology with the expertise of Jobot Pros, our experienced recruiters, we help you find career opportunities that align with your goals and values.
Founded in 2018 and employee-owned since 2024, Jobot is committed to fostering a culture of kindness, respect, innovation, and connection. As an industry leader, we’ve been recognized as a top workplace by Forbes, Fortune, USA Today, and Staffing Industry Analysts (SIA).
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Company Size:
100 to 499 employees
Industry:
Staffing/Employment Agencies
Founded:
2018
Website:
http://www.jobot.com
