Job Description
We are seeking a detail-oriented and experienced Bookkeeper to manage financial transactions, including bookkeeping and financial reporting, for our dynamic team. This role involves handling accounts receivable and payable, inventory accounting, and expense management, specifically tailored to the art-world transactions. This role will start from a part-time basis 20 hours a week and ramp up to 40 hours a week within a month.
Responsibilities
- Issue client invoices and manage the full accounts receivable cycle.
- Book vendor bills and oversee the accounts payable process.
- Record all incoming client payments and outgoing vendor disbursements accurately and on time.
- Maintain proper inventory accounting and COGS entries in accordance with GAAP, specific to art-world transactions.
- Track, reconcile, and categorize all corporate credit card transactions.
- Manage and replenish petty cash funds; ensure all receipts are collected and properly recorded.
- Monitor cash flow and flag discrepancies to management.
- Produce ad hoc financial reports and basic analyses as requested by management (cash flow, expense summaries, P&L snapshots).
- Support month-end and year-end close processes.
- Manage the owner’s personal household bills and recurring payments.
- Maintain organized records of personal financial transactions.
- Interface with personal vendors, service providers, and household staff as needed.
Essential Skills
- Advanced proficiency in QuickBooks (Desktop or Online).
- Intermediate to advanced Microsoft Excel skills.
- Working knowledge of GAAP and inventory/COGS accounting principles.
- Prior bookkeeping or accounting assistant experience in a professional office environment.
- Exceptional discretion and the ability to manage highly sensitive financial information.
- Strong attention to detail and organizational skills.
- Professional demeanor when interacting with clients, vendors, and all stakeholders.
Additional Skills & Qualifications
- Familiarity with the contemporary art world and art-world accounting conventions.
- Experience supporting a high-net-worth individual’s personal finances.
- Degree or certification in Accounting, Finance, or related field.
Work Environment
This is a 100% remote position, available to candidates residing in the Tri-state area.
The work schedule is from 10am to 6pm EST, with an initial commitment of around 20 hours per week for the first four weeks, then increasing to 40 hours per week.
This role provides exposure to working with a high-net-worth individual and offers the flexibility of remote work.
Job Type & Location
This is a Contract to Hire position based out of New York, NY.
Pay And Benefits
The pay range for this position is $30.00 - $35.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully remote position. Application Deadline This position is anticipated to close on Mar 26, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
