Job Title: Executive Office Support Specialist

Job Description

The Executive Office Support Specialist will report to the Executive Assistant to the CEO and provide administrative support to all Executive Assistants.

This role is essential for ensuring smooth operations and support at the executive level.

Responsibilities

Provide shipping and receiving support to internal customers upon request.
Utilize strong skills in Microsoft Outlook for various tasks.
Adapt to work in a fast-paced environment and adjust during slower periods as needed.
Ensure punctuality and effective time management.
Support high-level executives with administrative tasks.

Essential Skills

Proficiency in Microsoft Office Suite, including Outlook.
Strong administrative and office management skills.
At least 2 years of administrative experience.
Excellent communication skills.
Professional presentation and demeanor.
Experience in receptionist and customer service roles.
Front desk management, clerical skills, filing, and supply management.

Additional Skills & Qualifications

Experience in financial services is beneficial.
Willingness to work later hours when needed, beyond the standard 8-5 schedule.

Work Environment

The work environment is fast-paced, requiring adaptability during both busy and slow periods. The role supports high-level executives, necessitating a high degree of professionalism. The position may require working later hours when necessary.

Pay and Benefits

The pay range for this position is $23.00 - $28.00

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position will be accepting applications until Jan 24, 2025.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, Diversity And Inclusion Are a Bridge Towards The Equity And Success Of Our People. DE&I Are Embedded Into Our Culture Through

Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Aston Carter

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