Our client is seeking a highly organized and warm Executive Personal Assistant to support a UHNW family with complex personal, household, financial, and scheduling needs. This role supports the Co‑Chair, spouse, and their child, coordinating all facets of home, family, travel, staff communication, and high‑touch personal logistics. Hours are 9:00am-5:30pm with flexibility for events, travel, and occasional after‑hours needs. The position is fully remote.
Key Responsibilities:
- Provide comprehensive support for daily personal and family operations including scheduling, appointments, child activities, sports practices, events, and travel
- Manage personal and household finances including bill payment, credit card review, vendor contracts, donations, gifts, reimbursements, and coordination with tax teams
- Liaise with insurance providers for home, auto, and personal property; track renewals, claims, and scheduled items
- Maintain medical records, submit claims, track expenses, and manage school and healthcare documentation
- Collaborate with domestic staff including recruiting, onboarding, scheduling, payroll approvals, daily communication, and organization of household workflows
- Manage vehicles including leases, renewals, garage contracts, loaners, insurance coordination, and driver scheduling
- Coordinate all family travel including itineraries, reservations, transportation, rewards points, passports, Global Entry, and international logistics with hotel concierges
- Maintain highly detailed family calendars; ensure all appointments, school events, and commitments are proactively tracked
- Support events including invitations, RSVPs, list management, holiday card coordination, and special family gatherings
- Handle household purchasing, vendor communication, tech troubleshooting, and special projects as needed
- Proofread or edit newsletters, speeches, and communications for family members
Qualifications:
- 3+ years of experience as a Personal Assistant or Executive Assistant supporting UHNW families or senior principals
- Strong organizational skills with exceptional attention to detail, accuracy, and follow‑through
- High emotional intelligence with the ability to remain calm, professional, and steady in a high‑expectation environment
- Comfortable managing competing priorities and navigating differing communication styles
- Experience working with household staff and in high‑touch environments
- Experience with Google Drive, iCloud, and Microsoft Office
- Bachelor's degree preferred
Compensation/Benefits:
- Up to $90K-$110K base salary + discretionary bonus
- Fully paid medical, dental, and vision
- PTO package
- Pension plan
- Housing and parking discounts within portfolio properties
- Summer Fridays (1pm close)
- Catered lunch everyday
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please
or copy and paste the following link into an open window in your browser:
https://jobs.beaconhillstaffing.com/eeoc/
Completion
of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting
.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
RemoteSkills:
Apple iCloud, Biology, Calendar Management, Communication Skills, Compensation and Benefits, Continuous Improvement, Contract Approval, Contract Review, Credit Analysis, Credit Cards, Detail Oriented, Documentation, Editing, Executive Assistant Skills , Expense Management, Expense Tracking, Follow Through, Fortune 500 Customers, Funding, Healthcare Management, Identify Issues, Insurance, Legal, Logistics, Medical Records, Microsoft Office, Onboarding, Organizational Skills, Proofreading, Property Insurance, Purchasing/Procurement, Record Keeping, Regulations, Retirement Plan, School Management, Sports, Travel Planning
About the Company:
Beacon Hill
