Our client, an investment firm, is seeking a highly professional and exceptionally responsive Executive Assistant to support two senior leaders within a fast‑paced, high‑growth investment environment. This role requires strong judgment and excellent communication skills. Hours are 9:00am-6:00pm with flexibility as needed, and the position is fully onsite five days per week.
Key Responsibilities:
- Provide executive‑level support to the Co‑Founder and the Head of Research, including heavy calendar management, confirmations, and precise scheduling
- Coordinate complex domestic and international travel and prepare detailed itineraries
- Manage inbox prioritization, respond quickly to communication, and confirm receipt of tasks, ensuring strong alignment with executive preferences
- Serve as a point of contact for internal teams, external stakeholders, investors, partners, and clients
- Assist with meeting preparation including agendas, materials, follow‑ups, and logistics
- Maintain discretion while handling confidential information and high‑touch communication
- Support expense reconciliation, track corporate and personal expenses, and streamline documentation
- Collaborate with other internal assistants and cross‑functional partners to ensure operational consistency
- Support special projects, Board‑related workflows, and research‑driven tasks as needed
- Operate effectively in a startup environment with shifting priorities and fast decision cycles
Qualifications:
- 10+ years of Executive Assistant experience; C‑suite support strongly preferred
- Strong communication skills with the ability to maintain discretion and high professionalism
- Highly organized with the ability to anticipate needs and manage urgent, time‑sensitive situations
- Steady temperament with the ability to work in a fast‑moving, high‑expectation environment
- Comfort working closely with senior leaders who expect quick confirmations and strong follow‑through
- Background in finance, investment, life sciences, or high‑intensity professional services preferred
- High EQ with the ability to read the room, adapt tone, and manage up effectively
- Tech‑savvy with comfort using modern software and organizational tools
- No bachelor's degree required
Compensation/Benefits:
- Up to $130K base salary + discretionary annual bonus
- 100% employer‑covered healthcare
- HSA fully funded by employer
- 401(k) with match after 6 months
- Unlimited PTO policy
- August fully remote; Christmas week remote
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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https://jobs.beaconhillstaffing.com/eeoc/
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Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting
.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
RemoteSkills:
Biology, Calendar Management, Communication Skills, Compensation and Benefits, Continuous Improvement, Documentation, Establish Priorities, Executive Assistant Skills , Expense Tracking, Finance, Follow Through, Fortune 500 Customers, Healthcare, Legal, Logistics, Organizational Skills, Professional Services, Reconciliation, Regulations, Startup, Travel Planning, Willing to Travel
About the Company:
Beacon Hill
