Executive Administrative Assistant (Contract)
Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.
Summary:
This position provides critical high-level administrative support to senior leaders within a dynamic team focused on device sales through OEM partners and channel partner relationships across the United States, Canada, and Latin America. The successful candidate will serve as a trusted partner to leadership, managing complex scheduling demands, coordinating intricate travel arrangements, and ensuring seamless expense processing while maintaining the highest standards of confidentiality and professionalism. This role requires exceptional organizational abilities, proactive communication, and the capacity to anticipate needs before they arise. Operating with a high degree of independence, you will enable senior executives to focus on strategic priorities by expertly managing the administrative infrastructure that supports their daily operations. Your attention to detail, ability to juggle competing priorities, and commitment to operational excellence will be essential to success in this fast-paced environment.
Job Responsibilities:
Manage complex calendaring and scheduling for multiple senior leaders, including coordinating meetings across different time zones and resolving scheduling conflicts
Coordinate comprehensive travel arrangements for executives, including flights, accommodations, ground transportation, and detailed itineraries
Process and reconcile expense reports accurately and in compliance with company policies and procedures
Prepare and distribute correspondence, reports, memos, and other business documents as needed
Maintain organized records management systems and ensure confidential information is properly secured
Open, sort, and prioritize incoming correspondence including emails, ensuring timely responses to routine inquiries
Order office supplies and manage basic bookkeeping functions to support team operations
Occasionally pull reports and compile data to support business needs
Proactively identify process improvements and operational efficiencies to enhance team productivity
Serve as a liaison between executives and internal/external stakeholders, demonstrating professionalism and discretion
Requirements:
2-4 years of experience providing executive administrative support to senior leaders
Demonstrated experience managing complex calendaring and scheduling for multiple executives
Proven track record coordinating domestic and international travel arrangements
Prior experience processing expense reports and maintaining compliance with corporate policies
Previous experience working with Microsoft or in a similar corporate environment (6 months or more preferred)
History of initiating process improvements and identifying operational risks
Exceptional verbal and written communication abilities with strong interpersonal skills
Advanced proficiency with Microsoft 365 Suite, particularly Outlook, Teams, Excel, Word, and PowerPoint
Superior organizational skills with meticulous attention to detail and accuracy
Ability to manage multiple priorities simultaneously in a fast-paced environment
Strong time management capabilities and ability to work independently with minimal supervision
Proactive problem-solving skills and ability to anticipate leadership needs
Demonstrated ability to handle confidential and sensitive information with discretion
Customer service orientation with ability to build positive relationships across all organizational levels
Flexibility and adaptability to changing priorities and business needs
Additional Details:
Location: Remote
Duration: 3 months
Pay Range*: $26 - $29.50 per hour
Weekly Schedule: 40 hours
Job Status: Non-Exempt
Application Deadline: Apply within 72 hours of the posting date to ensure consideration.
This role is eligible for the following benefits:
Medical, dental & vision
Hospital plans
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
Company paid short and long-term disability
Health & Dependent Care Spending Accounts (HSA & DCFSA)
Employee Assistance Program
Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave
Benefits are subject to change and may be subject to specific elections, plan, or program terms.
AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email accommodation@allegisglobalsolutions.com for other accommodation options.
In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.
Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.
We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
