We are seeking a dynamic and organized Office Manager / Bookkeeper to lead the administrative operations of our organization. In this vital role, you will oversee daily office functions, manage financial records, handle bookkeeping tasks, and coordinate administrative activities to ensure smooth operations. Your proactive approach and attention to detail will help foster an efficient work environment, support team collaboration, and maintain accurate financial documentation. This position offers an exciting opportunity to contribute to a thriving organization with a focus on excellence and growth.
Responsibilities
- Manage day-to-day office operations, including front desk duties, multi-line phone systems, and calendar management for staff and executives
- Oversee scheduling of meetings, appointments, and events, including event planning and coordination
- Maintain organized filing systems for documents, records, and correspondence, ensuring easy retrieval and compliance with data retention policies
- Handle bookkeeping responsibilities using QuickBooks or similar accounting software, including invoicing, expense tracking, and bank reconciliations
- Assist with human resources functions such as onboarding new employees, maintaining personnel files, and supporting training & development initiatives
- Manage vendor relationships by coordinating procurement, reviewing contracts, and ensuring timely payments
- Support payroll processing by verifying hours worked, managing time-off requests, and ensuring accurate compensation delivery
- Assist in budgeting activities by monitoring expenses and preparing financial reports for management review
- Supervise administrative staff or interns when applicable, providing training and fostering a collaborative team environment
Qualifications
- Proven experience in office management or administrative roles with strong clerical skills
- Demonstrated bookkeeping experience using QuickBooks or comparable software
- Prior supervisory or team management experience preferred
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
- Strong communication skills for interacting with staff, vendors, clients, and visitors with professional phone etiquette
- Knowledge of human resources processes including onboarding, payroll support, and employee relations
- Experience in event planning and schedule management is highly desirable
- Familiarity with medical office management or healthcare administration is a plus but not required
- Ability to handle multiple responsibilities simultaneously while maintaining attention to detail
Join us in this energetic role where your organizational prowess and proactive mindset will make a meaningful impact! We value dedicated professionals eager to contribute their skills in office management and bookkeeping to support our mission of operational excellence.
Job Type: Full-time, Part-time
Pay: $24.33 - $29.30 per hour
