Position summary
This remote executive assistant role supports day-to-day business operations for senior leaders. You will handle scheduling, communications, research, reporting, and administrative coordination, and you will stay organized while managing multiple priorities.
What you’ll do
- Create and send statements or invoices, track payments, and record expenses.
- Research trends and industry best practices and summarize findings in reports.
- Organize files, documents, and records.
- Complete data entry tasks such as lead lists, meeting minutes, transcriptions, payroll support, and research notes.
- Research products, purchase items, and secure samples.
- Update and manage CRM information for marketing and sales campaigns.
- Track projects, support internal communication, and keep operational data organized.
- Manage calendars, prevent scheduling conflicts, and help meetings run on time.
- Build itineraries and handle travel bookings (hotels, rental cars, etc.).
- Handle inbound and outbound calls for scheduling and informational requests.
- Manage email and follow-ups, organize inboxes based on preferences, and flag important messages.
- Turn information and data into clear reports and presentation slides.
- Upload videos, manage reviews, and keep profiles updated as assigned.
- Handle ad hoc tasks as needed.
What you’ll need
- At least 3 years of experience supporting C-level executives.
- Bachelor’s degree or certificate course.
- Strong English communication skills, written and verbal (at least B2 level).
- Strong organization and time management.
- Comfort with modern tools (cloud services, VoIP, desktop sharing).
- Experience with spreadsheets and word processing (MS Office or similar).
- Experience with online calendars and scheduling (Google Calendar or similar).
- Proactive attitude and willingness to be trained.
- Must be located in the United States and authorized to work in the U.S.
Technical requirements
- USB headset with noise cancellation.
- Working webcam.
- Computer with at least a 1.8 GHz processor and 4 GB RAM.
- Primary internet speed: at least 25 Mbps.
- Backup internet speed: at least 10 Mbps.
