Commercial Lease Administrator - Hybrid or Remote*- $90-115k - Philadelphia - Old City
*While this role is fully remote day to day, in office expectations are needed at times, therefore, the qualified candidate must live in a commutable distance to Philadelphia*
Description
As a Commercial Lease Administrator, you will be responsible for the ongoing maintenance and financial accuracy of our clients commercial office portfolio. This role ensures that all lease-related data is accurately captured, financial obligations are met by both landlord and tenant, and all critical lease dates are monitored to mitigate risk.
Essential Duties and ResponsibilitiesLease Integration: Read and abstract all new leases, amendments, terminations, and renewals into the property management database (e.g., Yardi, MRI, or JDE).
Financial Accuracy: Set up recurring rent schedules, including base rent, percentage rent, and fixed increases.
Operating Expense Reconciliation: Assist in the annual reconciliation of Common Area Maintenance (CAM), Real Estate Taxes, and Insurance (RET/INS).
Tenant Relations: Act as the primary point of contact for tenant billing inquiries and dispute resolution regarding lease clauses.
Critical Date Management: Maintain a master calendar of all lease options, including renewals, terminations, expansions, and rights of first refusal. Generate monthly reports for the executive team.
Compliance: Review and process Estoppel Certificates and Subordination, Non-Disturbance, and Attornment Agreements (SNDAs).
A/R Support: Monitor accounts receivable and coordinate with the accounting team to issue default notices for non-payment.
Audit Support: Participate in year-end audits by providing lease documentation and verification of billing accuracy.
Required QualificationsExperience: 3+ years of experience in commercial real estate lease administration or a related paralegal/accounting role.
Knowledge: Deep understanding of commercial lease structures (Full Service Gross, Modified Gross, and Triple Net).
Detail-Oriented: Proven ability to interpret complex legal language and translate it into actionable financial data.
Communication: Strong professional writing skills for drafting tenant correspondence and internal memos.
Technical SkillsSoftware: Proficiency in Yardi Voyager, MRI, or similar industry-standard ERP.
Tools: Advanced proficiency in Microsoft Excel (formulas, data validation, and formatting).
Accounting: Basic understanding of GAAP (Generally Accepted Accounting Principles) as it relates to real estate.
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Dan Urban
Liberty Personnel Services, Inc.
1001 Conshohocken State Rd, Suite 2-410
West Conshohocken, PA 19428
www.libertyjobs.com
Company Description
Libertyjobs.com has become an essential destination site for experienced job seekers. Our recruiters are continually posting active job openings to the website. Feel free to search our database of open positions and apply for your next career move!
Hundreds of new jobs are listed on the site every month in a wide range of industries and locations. Last year we had over 900,000 unique job seekers visit our website, which means over 75,000 skilled job seekers search our openings every month.
Established in 2003, Liberty Personnel quickly grew into one of the largest technical recruiting agencies on the East Coast. Today, Liberty Personnel has a national presence and a diverse client base. Listed below are a number of the industries and openings we work on:
Information Technology, Software Programmers, Engineering, Manufacturing, Legal, Plant Maintenance, Construction, Oil and Gas, Medical Communications, Accounting, Finance, Electronics, Scientific, Medical Device, Sales, Pharmaceutical, Admin, Automation, Controls, Civil, HVAC, Wastewater, Structural, Electrical, Chemists, Validations, Logistics, Food Production, Renewable Energy and Machinists.
