Administrative Assistant
Location: Denver, CO (Hybrid)
Salary Range: $65,000 – $75,000 annually + Annual bonus potential Supports: SVP
Paid onsite parking.
Key Focus: Support high-volume, dynamic schedule; process-driven, highly organized; strong travel and expense management skills
Position Overview
We are seeking a highly organized and proactive Administrative Assistant to provide comprehensive support in a fast-paced, high-demand environment. This Denver-based hybrid role requires exceptional calendar management skills, expertise in coordinating high-volume travel (including frequent last-minute changes), and strong experience with expense reporting. The ideal candidate thrives under pressure, anticipates needs, and ensures seamless day-to-day operations for leadership.
Key Responsibilities
- Manage high-volume travel arrangements with frequent last-minute changes.
- Prepare and submit expense reports.
- Elevate important emails by managing the email inbox.
- Occasional meeting setups (about once per quarter and out of state)
- Quarterly travel possible, typically to Texas
- Serve as backup to the front desk when needed.
- Support SVP with general administrative tasks, relieving workload from current Chief of Staff and EA.
- Anticipate scheduling conflicts and proactively resolve issues.
- Support meeting preparation, including agenda coordination, logistics, and follow-up actions.
- Maintain organized documentation and records related to travel and expenses.
- Communicate professionally with internal teams, vendors, and external stakeholders.
Qualifications
- 3-5 years of experience in an Administrative Assistant or similar support role.
- Bachelor’s Degree.
- Demonstrated experience managing heavy calendaring in a fast-paced environment.
- Extensive experience coordinating complex travel arrangements, including frequent last-minute changes.
- Proficiency with expense reporting systems and Microsoft Office (Outlook, Excel, Word, Teams).
- Strong attention to detail and ability to manage multiple priorities simultaneously.
- Excellent written and verbal communication skills.
- Ability to work independently in a hybrid environment while maintaining high responsiveness.
Key Competencies
- Exceptional organizational and time management skills.
- Calm and resourceful under pressure.
- High level of discretion and professionalism.
- Strong problem-solving abilities.
- Proactive and service-oriented mindset.
Company Description
Since 1995, Lakeshore has provided Staffing, Recruiting and Payrolling services to employers in Denver and Chicago across multiple industries. We are committed to achieving success by matching top talent with the right opportunities. In 2017, Lakeshore re-branded as Lakeshore Talent after a management buyout, becoming a woman owned company. We have a dynamic team of Account Executives focused on sales and the client experience and a talented team of Recruiters focused on candidate recruitment and candidate experience. We are able to offer a higher level of service as a result, and take pride in building strong relationships worthy of loyalty with both clients and candidates.
