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General Virtual Assistant (with Xero and NDIS experience)
General Virtual Assistant (with Xero and NDIS experience)
Full-time
AEST (Australian Eastern Standard Time)
We’re looking for a General Virtual Assistant who can provide administrative, bookkeeping, communication, and personal support to the client across her medical practice, contract work, family responsibilities, and property/project management. This role requires strong organisation, confidentiality, and the ability to manage diverse tasks independently.
Key Responsibilities
Bookkeeping & Compliance
– Prepare Xero BAS for their business.
– Liaise with accountant and ATO.
– Manage IRS tax filings (2022-2025) via H&R Block Expat portal.
– Support payroll and reconciliation as needed.
Email & Communication Management
– Manage multiple Gmail accounts (personal, locum, subscriptions, property).
– Organise Outlook inbox.
– Use 8×8 phone line, Microsoft 365, and LastPass.
Property Management
– Communicate with tenants and manage tasks via RentBetter.
– Support maintenance and rental documentation.
Contract Work & Credentialling
– Send documents to locum agencies and hospitals.
– Maintain credentialling files and upload CPD certificates.
Family & NDIS/Aged Care Support
– Coordinate services for four elderly parents.
– Assist with NDIS support for their family member.
– Project Coordination
– Support communication with trades for garage/workshop & drainage project (target completion March 2026).
– Collaborate with Tania’s husband on updates.
Social Media & Website
– Weekly posts for Facebook, Instagram, and LinkedIn.
– Quarterly updates to Wix website.
– Ultrasound Reporting
– Improve templates and correct typos for clearer reporting.
– Remote Reception (as needed)
– Answer phones, manage appointments, and route clinical queries using Microsoft 365 and Gentu.
Skills Required
– Experience as a VA/EA.
– Strong bookkeeping skills; Xero preferred.
– Excellent communication and organisation.
– Comfortable with government portals (ATO, IRS, NDIS, Aged Care).
– Tech-savvy: Microsoft 365, Gmail, LastPass, social media tools, Wix, Gentu (preferred).
– High discretion and ability to manage sensitive information.
priness-VAT2026-01-20T17:27:31+10:00
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