Company Description
Mana Accounting & Advisory is a full-service accounting and financial advisory firm dedicated to empowering businesses through precise financial data and insightful advisory services. We provide a range of services, including bookkeeping, financial reporting, cash flow forecasting, and customized accounting support, to help businesses optimize operations and make informed decisions. With a client-focused approach, we strive to deliver the tools and expertise necessary for driving growth and achieving success. Our mission is to help businesses unlock their full potential through financial clarity and strategic advisory.
Full Role Description
Mana Accounting & Advisory is hiring a part-time bookkeeper to join our small, high-trust team. We provide outsourced accounting, cleanup, and financial operations for law firms and tech/SaaS startups, so this role goes beyond standard transaction entry. You will help maintain accurate books, build reliable month-end processes, and produce clear financial information that leaders use to make decisions.
This position is remote, and candidates must be based in Pennsylvania. The role starts part-time at 15–20 hours per week and may grow into a full-time role. Mana values flexibility. You do not need to work fixed 9 to 5 hours. As long as work is completed to deadline and communication is timely, we welcome schedules outside typical business hours. The only synchronous requirement is availability for scheduled check-ins with your supervisor each week.
What you will do
- Maintain client books in QuickBooks Online, Zoho Books, or Digits, including transaction coding, reconciliations, and journal entries.
- Lead month-end close tasks and produce clean P&Ls, balance sheets, and cash flow summaries.
- Handle AP/AR workflows, invoicing, and payment reconciliation; support payroll entry and payroll reconciliation when needed.
- Build and maintain schedules for deferred revenue, prepaid expenses, and other month-end adjustments.
- Support law-firm specific needs such as matter-level ledgers and trust/IOLTA awareness if applicable.
- Assist with bookkeeping cleanups, system setups, and integrations across bill payments, payroll, and bank feeds.
- Standardize processes and document SOPs so outputs are consistent.
- Communicate clearly with the Mana team members and clients to resolve questions and explain financial results.
Required
- 3+ years of bookkeeping experience for small businesses, firms, or agencies.
- Strong hands-on experience with general ledger tools such as QuickBooks Online and/or Zoho Books.
- Solid month-end close experience including reconciliations, journal entries, and preparing P&L and balance sheet reports.
- Strong Excel skills and comfort with spreadsheet-based schedules (pivot tables, lookups) and Google sheets.
- Excellent attention to detail, organization, and a commitment to delivering accurate, audit-ready work.
- Reliable internet and the ability to work remotely while being based in Pennsylvania.
- Strong verbal and written communication skills and an ability to interact professionally with clients.
Preferred
- Experience supporting law-firm accounting needs, including matter-level ledgers or trust/IOLTA basics.
- Familiarity with integrations and tools such as Ramp, Gusto/QuickBooks Payroll, bank feed automation, and Zapier or other workflow tools.
- Experience performing bookkeeping cleanups and setting up repeatable month-end processes.
- Experience with practice management software such as Karbon.
