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Sales Operations Executive Assistant

Sales Leaders Pro • Full-time • $20 - $40 / hour • 1m ago

Job Title

Sales Ops Executive Assistant to Founder (Salesforce + Outlook + Calendly) — Remote (CST Overlap)

Pay

$20–$35 per hour BOE

Job Type

Part-time to start (path to more hours / long-term)

Shift & Schedule

Remote
Must overlap with CST 8:30am–7:00pm
Schedule can be:

one continuous block or
split into two blocks (ex: 4 hours + 4 hours)

About the Role

I’m hiring an A-player Sales Ops Executive Assistant to be my right hand and run the operating system behind my sales schedule. I run ~10 calls/day and need someone who can fully own calendar + inbox + Salesforce hygiene + follow-up execution so I can stay focused on high-leverage work (sales calls, closing, strategy).

This is not a generic VA role. This is an operator role with a high standard: Inbox Zero daily and same-day completion(no backlog).

Key ResponsibilitiesInbox Management (Outlook)

Daily inbox triage and organization
Draft email responses for approval when needed
Maintain Inbox Zero daily (or near-zero by agreed standard)

Calendar & Scheduling Ops (Calendly + Outlook + Zoom)

Book, reschedule, and cancel meetings end-to-end
Ensure every meeting has correct details (time zone, Zoom link, title, notes)
Execute confirmations and follow-up workflows to reduce no-shows

Salesforce Operations (Required)

Log calls, update records, and maintain pipeline hygiene
Ensure stages, notes, tasks, and next steps are accurate and completed same-day
Ensure every lead/opportunity has a next action scheduled
Handle Salesforce-based ops/admin tasks (except payments — I handle those)

Internal Operations

Daily communication via Slack
Task management via Asana
Submit/track occasional requests (Zendesk)

Daily Definition of Done (SLA / Performance Standard)

By end of day:

Outlook inbox is cleared to Inbox Zero
Calendar is accurate (no missed scheduling steps)
Salesforce is current: calls logged, stages correct, tasks and next steps set
End-of-day recap sent in Slack: completed / exceptions only / items needing approval

Requirements (Non-Negotiable)

Proven Salesforce experience (real hygiene: call logging, tasks, stages, notes, next steps)
Strong Outlook inbox + calendar management experience
High urgency, accuracy, and follow-through (same-day completion standard)
Excellent written communication
Comfortable working independently and proactively
Must meet CST overlap requirement (8:30am–7:00pm CST; can be split blocks)

Nice to Have