We are seeking a highly organized and detail-oriented Virtual Executive Assistant to support executive leadership within a law firm environment. This role requires exceptional discretion, strong organizational skills, and the ability to manage multiple priorities in a confidential and deadline-driven setting.
The ideal candidate has experience supporting executives, managing complex calendars and inboxes, tracking tasks, and handling order management while maintaining professionalism and accuracy.
Compensation:
$17 - $20 hourly
Responsibilities:
Calendar Management
- Manage and coordinate executive calendars, including court-related deadlines, meetings, and appointments
- Schedule internal and external meetings with clients, attorneys, and vendors
- Anticipate scheduling conflicts and prioritize time-sensitive legal matters
Inbox Management
- Monitor and manage executive email inboxes
- Draft, review, and respond to routine correspondence
- Identify and flag urgent or time-sensitive legal communications
- Maintain organized email systems and records
Task Management
- Track daily and long-term tasks and deadlines
- Follow up on action items and ensure timely completion
- Maintain task lists and support workflow efficiency
Order Management
- Place and track orders for office supplies, legal services, and vendor needs
- Coordinate renewals, subscriptions, and routine administrative purchases
- Maintain accurate records, invoices, and receipts
Qualifications:
- Minimum 2 years of experience as an Executive Assistant or Virtual Assistant
- Experience in a law firm or professional services environment preferred
- Strong organizational, time-management, and multitasking skills
- Excellent written and verbal communication skills
- High level of discretion and ability to handle confidential information
- Ability to work independently and manage competing priorities
Preferred Skills
- Familiarity with legal environments, terminology, or workflows
- Proficiency with Google Workspace, Microsoft Office, and task management tools
- Strong attention to detail and problem-solving abilities
About Company
Harper Law Firm is one of the fastest-growing personal injury litigation law firms in Texas.
If you feel like other law firms are using outdated methods that don't make sense, and your work is undervalued, you could be a great fit for our firm. We have a team-centered culture and believe in constantly developing our skills both professionally and personally in pursuit of the best versions of ourselves.
